Administrative Assistant

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　　Date:Jan 19, 2024

　　Location: Poznan, WP, PL, 60-166

　　Company: W. R. Grace & Co.

　　Requisition ID: 22714

　　Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company’s two industry-leading business segments—Catalysts Technologies and Materials Technologies—provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 4,300 people in over 30 countries.

　　Job Description

　　Grace is seeking an Office Administrator to join our Poznan Office team! This role reports to Snr Customer Service Manager located at Poznan/Poland.

　　W. R. Grace & Co. – we are global leader in specialty chemicals and materials – and after opening in December 2023 a new 684-square-meter office in Poznań we are looking for and office administrator to support us Mon-Fri, 6h per day, while working from the office located on Grunwaldzka street.

　　You will be part of a collaborative & supportive multicultural team that values open-mindedness and strives for success together. Additionally, you can expect a fair and honest work culture that promotes responsibility and personal growth.

　　Responsibilities

　　managing office reception, connecting visitors with the right personnel,

　　handling correspondence and packages, ordering supplies,

　　organizing repairs and maintenance, escorting vendors, managing invoices,

　　filing and organizing documentation, coordinating information flow,

　　organizing meetings, events, and business trips, booking services,

　　monitoring internal databases and company’s portals (OneLan, T1, Channel One and others),

　　preparing documents, reports, and presentations,

　　supporting HR and recruitment processes,

　　creating onboarding plans, operating the telephone switchboard,

　　communicating with internal and external departments and providers,

　　looking after EHS tasks

　　Required Qualifications

　　having at least secondary education,

　　knowledge of local language is a must

　　English, minimum at the level B2

　　having the ability to use MS Office (MS Excel),

　　accurate, systematic, independent, pro-active, communicative,

　　Must be willing to work from office Mon-Fri

　　Ability to follow Company’s safety protocols and policy’s standards

　　Preferred Qualifications

　　welcome: work experience in a similar position & experience in employees’ recruitment.

　　decision-making, organizational, and analytical skills,

　　second language – will be an additional plus

　　Benefits

　　Annual bonus

　　Remote work policy

　　Premium Medical Insurance (for employee & family members)

　　Life Insurance (for employee & family members)

　　Reimbursement for glasses for computer work

　　Sports Card (Fit&More Package offers swimming pools, 4500+ sport-recreational facilities all over the country).

　　Language Courses

　　Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

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