Administrative Assistant

　　Description

　　Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

　　Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.

　　Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.

　　Completes data collection, data entry and report generation on various departmental related activities.

　　Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

　　Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.

　　Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.

　　Documents and maintains departmental policies and procedures.

　　Participates as a team member on departmental related business improvement assignments and projects as needed.

　　Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.

　　Act as an informal resource for colleagues with less experience.

　　Qualifications

　　Skills

　　Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

　　Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

　　Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

　　Customer focus - Building strong customer relationships and delivering customer-centric solutions.

　　Ensures accountability - Holding self and others accountable to meet commitments.

　　Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

　　Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

　　Education, Licenses, Certifications

　　High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

　　This position may require licensing for compliance with export controls or sanctions regulations.

　　Experience

　　Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.

　　Collect, store and process data.

　　Prepare various reports using MS Excel and PowerPoint.

　　Should be proficient in using MS Excel and PowerPoint.

　　Proactively collaborate with various functions and across levels.

　　Job SYSTEMS/INFORMATION TECHNOLOGY

　　Primary Location India-Maharashtra-Pune-India, Pune, IOC Tower A

　　Job Type Experienced - Exempt / Office

　　Recruitment Job Type Office

　　Job Posting Dec 17, 2023, 11:25:32 PM

　　Unposting Date Ongoing

　　Organization Corporate

　　Role Category Hybrid - Potential for Partial Remote

　　Relocation Package Eligible

　　Req ID: 23000BG3