Administrative Assistant

　　Date Posted: Jan 22, 2024

　　Requisition ID: 436765

　　Location:

　　Indianapolis, IN, US, 46204

　　Work for Indiana

　　Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

　　At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

　　Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

　　About the Indiana Department of Education (IDOE):

　　The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:

　　Delivering quality, purposeful educational opportunities for each student

　　Elevating and supporting Indiana’s educators

　　Increasing partnerships and delivering aligned, effective, and efficient support

　　Salary:

　　This position traditionally starts at an annual salary of $42,900 ($22.00 per hour). Salary for this position may be commensurate with education and job experience.

　　Role Overview:

　　As the Administrative Assistant, you will support senior-level staff with a variety of organizational and clerical tasks. You will work independently to problem solve and ensure a smooth and efficient working environment.

　　A Day in the Life:

　　​The essential functions of this role are as follows:

　　Provides high-level administrative assistance to an agency, department, or facility.

　　Reviews total department or agency organizational structure and functions and advises changes to promote efficiency and effectiveness.

　　Administers staff functions in support of program areas.

　　Prepares special reports on alternative methods of achieving new program responsibilities.

　　Represents agency, institutions, or departments in a variety of situations with other departments, institutions, the general public, and special interest groups.

　　Prepares responses to correspondence containing routine inquiries.

　　Follows up on plans, programs, policies, and procedures to ensure progress and accomplishments.

　　​The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

　　What You'll Need for Success:

　　The ideal candidate in this role should minimally have

　　a Bachelor's Degree and 3+ year of experience, or

　　an Associate's Degree and 5+ years of experience, or

　　at least 7+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

　　Related certifications and coursework may be considered for education or experience.

　　You must meet the following requirements to be considered for employment:

　　Thorough knowledge of the theories, principles, practices, and methodology of administrative management

　　Thorough knowledge of department programs

　　Specialized knowledge of state government administrative structures

　　Attention to detail and proofreading skills

　　Effective verbal and written communication skills

　　Organizational skills with the ability to prioritize tasks effectively and multitask

　　Ability to coordinate and motivate professional and support personnel

　　Ability to be creative in developing alternatives to meet department needs

　　Ability to communicate complex theories and principles to a broad spectrum, both verbally and in writing

　　Ability to maintain cooperative work relationships

　　Supervisory Responsibilities/Direct Reports:

　　This role may be utilized in a supervisory capacity based on agency needs.

　　Benefits of Employment with the State of Indiana:

　　The State of Indiana offers a comprehensive benefits package for full-time employees which includes:

　　Three (3) medical plan options (including RX coverage) as well as vision and dental plans

　　Wellness Rewards Program: Complete wellness activities to earn gift card rewards

　　Health savings account, which includes bi-weekly state contribution

　　Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

　　Deferred compensation 457B account (similar to 401k plan) with employer match

　　Two (2) fully-funded pension plan options

　　A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

　　150 hours of paid new parent leave

　　Up to 15 hours of paid community service leave

　　Combined 180 hours of paid vacation, personal, and sick leave time off

　　12 paid holidays, 14 on election years

　　Education Reimbursement Program

　　Group life insurance

　　Referral Bonus program

　　Employee assistance program that allows for covered behavioral health visits

　　Qualified employer for the Public Service Loan Forgiveness Program

　　Free Parking for most positions

　　Free LinkedIn Learning access

　　Equal Employment Opportunity:

　　The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

　　If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

　　The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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