ADMINISTRATIVE ASSISTANT 2, or 3

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　　ADMINISTRATIVE ASSISTANT 2, or 3

　　Salary

　　Depends on Qualifications

　　Location

　　St. Gabriel, LA

　　Job Type

　　Classified

　　Job Number

　　413-24-011

　　Department

　　DOC-Elayn Hunt Correctional Center

　　Opening Date

　　01/24/2024

　　Closing Date

　　1/31/2024 11:59 PM Central

　　Description

　　Benefits

　　Questions

　　Supplemental Information

　　Louisiana Department of

　　Public Safety & Corrections –

　　Corrections Services

　　Elayn Hunt Correctional Center

　　St.Gabriel, LA

　　www.doc.louisiana.gov

　　THIS POSITION WILL BE FILLED AS A PROBATIONAL APPOINTMENT

　　or PROMOTION OF A PERMANENT CLASSIFIED EMPLOYEE

　　OF LOUISIANA STATE GOVERNMENT (State Employee)

　　Why work for DOC? (https://doc.louisiana.gov/about-the-dpsc/careers-in-corrections/)

　　Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.

　　Growth: Professional growth is encouraged at DOC through numerous avenues.

　　Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules, work from home, etc. Alternative work schedules including 4/10’s or work from homeMAYbe an available benefit for certain positions upon meeting the policy requirements.

　　This position may be filled as:

　　DETAIL: The selected employee may be required to serve a trial detail prior to being permanently promoted.

　　PROBATIONAL APPOINTMENT: Current permanent status classified State employees may be required to accept a probational appointment, if selected.

　　TEMPORARY JOB APPOINTMENT: This position may be filled by temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.

　　AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:

　　Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

　　Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

　　Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

　　Exams and License Requirements

　　No Civil Service test scoreis required in order to be considered for this vacancy.

　　Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.

　　Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.

　　Failure to provide your qualifying work experience may result in your application not being considered.

　　SALARY DEPENDENDS ON LEVEL OF EXPERIENCE

　　As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative2 or 3 depending on the level of experience of the selected applicant(s).

　　The maximum salary for the Administrative Assistant 3 is $49,067.00 annually.

　　Please refer to the ‘Job Specifications’ tab located at the top of the LA Careers ‘Current Job Opportunities’ page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.

　　To apply for this vacancy , click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

　　REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT.

　　IMPORTANT: In the supplemental questions section,applicants must authorizethe HR Office of DPS&C-Corrections Services to contact prior employers to check references under thePrison Rape Elimination Act (PREA),to be considered for employment, by answering ‘YES’ to the PREA question.

　　Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

　　There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has90 days from the closing dateof the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.

　　Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

　　This Agency is a Drug Free Workplace.

　　This is a 24 hour facility.

　　Applicants may be required to work shift work

　　To view and apply to any of our other postings we currently have available, click HERE.

　　The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

　　For further information about this vacancy contact:

　　Dave Besse

　　[email protected]

　　Elayn Hunt Correctional Center

　　Human Resources Department

　　Ph: (225) 319-4535

　　Fax: (225) 342-5968

　　Qualifications

　　MINIMUM QUALIFICATIONS:

　　One year of experience in which clerical work was a major duty.

　　SUBSTITUTIONS:

　　Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.

　　Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.

　　College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

　　NOTE:

　　Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

　　NOTE: Any college hours or degree must be from an accredited college or university.

　　Job Concepts

　　Function of Work:

　　To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.

　　OR

　　To provide highly-skilled keyboarding support in the transcribing and recording of information.

　　Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.

　　Level of Work:

　　Experienced.

　　Supervision Received:

　　General from a professional, supervisor or manager.

　　Supervision Exercised:

　　None.

　　Location of Work:

　　May be used by all state agencies.

　　Job Distinctions:

　　Differs from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.

　　Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.

　　Examples of Work

　　SECRETARIAL

　　Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.

　　Prepares, proofreads, and edits correspondence, reports, and other materials.

　　Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

　　Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.

　　Sorts and distributes incoming mail.

　　May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

　　KEYBOARDING

　　Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

　　Types material that involve knowledge of special terminology.

　　Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.

　　Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

　　Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.

　　Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

　　As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

　　Insurance Coverage More information can be found at https://info.groupbenefits.org/

　　Holidays and Leave – State employees receive the following paid holidays each year:

　　New Year's Day

　　Martin Luther King, Jr. Day,

　　Mardi Gras,

　　Good Friday,

　　Memorial Day,

　　Independence Day,

　　Labor Day,

　　Veteran's Day,

　　Thanksgiving Day and Christmas Day.

　　* Additional holidays may be proclaimed by the Governor

　　State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

　　Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

　　Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

　　Teacher's Retirement System of Louisiana (www.trsl.org),

　　Louisiana School Employees Retirement System (www.lsers.net), among others

　　01

　　Are you currently a permanent classified employee of Louisiana State Government (STATE EMPLOYEE)?

　　Yes

　　No

　　02

　　If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Corrections Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Human Resources Office of the Department of Public Safety and Corrections, Corrections Services, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Department of Public Safety and Corrections that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Department of Public Safety and Corrections. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Department of Public Safety and Corrections. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

　　Yes, I understand. You may contact my employers, past or present.

　　No. Do not contact my employers, past or present.

　　03

　　How would you rate your computer skills in a clerical setting? (Microsoft Office programs)

　　None

　　Basic

　　Proficient

　　Advanced

　　04

　　CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

　　1= I have no experience and/or am uncomfortable communicating effectively

　　2= I have limited experience or require assistance to communicate effectively

　　3= I can communicate effectively

　　4= I can communicate effectively and help others improve their communication

　　05

　　CE: Explain your rating by providing specific and relevant examples in the box below.

　　06

　　DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

　　1= I have no experience and/or am uncomfortable demonstrating accountability

　　2= I have limited experience or require assistance to demonstrate accountability

　　3= I can demonstrate accountability

　　4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

　　07

　　DA: Explain your rating by providing specific and relevant examples in the box below.

　　08

　　FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

　　1= I have no experience and/or am uncomfortable focusing on customers

　　2= I have limited experience or require assistance to focus on customers

　　3= I can focus on customers

　　4= I can focus on customers and help others improve their ability to focus on customers

　　09

　　FC: Explain your rating by providing specific and relevant examples in the box below.

　　10

　　How did you hear about this position?

　　Civil Service Website or social media

　　Recruitment Event

　　Newspaper Ad

　　DOC Website

　　DOC Employee Referral

　　LinkedIn

　　Indeed

　　ZipRecruiter

　　Glassdoor

　　Monster

　　Facebook/Instragram

　　Twitter

　　Other

　　Required Question

　　Agency

　　State of Louisiana

　　Address

　　For agency contact information, please refer to

　　the supplemental information above.

　　Louisiana State Civil Service, Louisiana, 70802

　　Phone

　　(866) 783-5462

　　Website

　　http://agency.governmentjobs.com/louisiana/default.cfm

　　Apply

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