Administrative Assistant

　　The Administrative Assistant is responsible for various administrative functions in the support of the office, including visitor reception, travel arrangements, managing office supplies, support accounts payable & receivable, support marketing department, and other tasks as needed to support the Orlando office operations.

　　Typical Functions:

　　· Greet and assist visitors.

　　· Maintain polite and professional communication.

　　· Day to day administrative support: organize files, prepare documents, schedule appointments, and support staff.

　　· Monitoring office supplies, coordinate with janitorial and Landlord for office upkeep.

　　· Assist with writing, taking meeting notes, organizing, and maintaining project fact sheets, staff resumes, and active project spreadsheets for ongoing use.

　　· Ability to create and edit PowerPoint presentations.

　　· Ability to proofread and assist with the editing and finalizing outgoing marketing materials and proposals.

　　· Assist with writing, organizing, and maintaining project fact sheets, and active project spreadsheets for ongoing use.

　　· Assist with the planning and setup for various company events and meetings.

　　· Database input.

　　· Assistant in booking business travel reservations.

　　· Other office support responsibilities, as assigned.

　　Typical Knowledge & Skills

　　· High School or Equivalent Diploma is required.

　　· Associate or bachelor’s degree is preferred.

　　· Team player with good Interpersonal communication skills.

　　· Detail oriented, positive, can-do attitude.

　　· Ability to organize and prioritize tasks.

　　· Experience working in Microsoft programs (i.e. Word, Excel, and PowerPoint)

　　· Experience working in Adobe Suite (InDesign) a plus.

　　· Ability to handle multiple, simultaneous deadlines.

　　· Knowledge or experience in the design and construction industry a plus.

　　Work Conditions:

　　· Full time position

　　· In person

　　Powered by JazzHR