Details

　　Open Date 01/24/2024

　　Requisition Number PRN37509B

　　Job Title Administrative Assistant

　　Working Title Administrative Assistant

　　Job Grade D

　　FLSA Code Nonexempt

　　Patient Sensitive Job Code? No

　　Standard Hours per Week 40

　　Full Time or Part Time? Full Time

　　Shift Day

　　Work Schedule Summary

　　Monday – Friday 8:00am – 5:00pm

　　VP Area President

　　Department 00327 - Athletics Department

　　Location Campus

　　City Salt Lake City, UT

　　Type of Recruitment External Posting

　　Pay Rate Range $15.19 - $20.68

　　Close Date 01/31/2024

　　Open Until Filled No

　　Job Summary

　　Provides complex administrative support for department management. Coordinates and oversees the work of support staff.

　　Responsibilities

　　Provides administrative support to Baseball, Beach Volleyball, Soccer, Softball, and Volleyball along with other departmental units as assigned.Manages Travel and Employee Reimbursements for assigned units by reviewing all travel documents and receipts for accuracy and to ensure that University and Departmental Procedures are being met.Serve as Purchasing Card Reallocator for assigned sports and units. Reviewing and collecting receipts from cardholders while ensuring that proper P-Card protocols are being followed.Manage occasional supply orders through the USHOP Purchasing System.Assist with meeting & event set up, as well as other duties as assignedManages calendars for various Athletic meeting spacesServ4s as back-up for the south side front deskOther Business Office duties as assignedThis job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

　　Work Conditions

　　Nearly continuously: office environment

　　Work Environment and Level of Frequency typically required

　　Nearly Continuously: Office environment.

　　Physical Requirements and Level of Frequency that may be required

　　Nearly Continuously: Sitting, hearing, listening, talking.

　　Often: Repetitive hand motion (such as typing), walking.

　　Seldom: Bending, reaching overhead.

　　Minimum Qualifications

　　Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

　　Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

　　Preferences

　　Prior University of Utah Experience

　　Type Benefited Staff

　　Special Instructions Summary

　　Additional Information

　　The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

　　This position may require the successful completion of a criminal background check and/or drug screen.

　　The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

　　All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

　　The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

　　To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

　　Online reports may be submitted at oeo.utah.edu

　　https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.