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Administrative Assistant 1

Administrative Assistant 1-July 2024

Pennsylvania

Jul 13, 2025

About Administrative Assistant 1

　　Administrative Assistant 1

　　Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4354715)

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　　Administrative Assistant 1

　　Salary

　　$44,010.00 - $66,348.00 Annually

　　Location

　　Dauphin County, PA

　　Job Type

　　Civil Service Permanent Full-Time

　　Job Number

　　CS-2023-72779-08210

　　Department

　　Department of Education

　　Division

　　ED Bur Lbry Dvpt

　　Opening Date

　　01/24/2024

　　Closing Date

　　2/7/2024 11:59 PM Eastern

　　Job Code

　　08210

　　Position Number

　　00063133

　　Union

　　AFSCME

　　Bargaining Unit

　　Pay Group

　　ST05

　　Bureau / Division Code

　　00162600

　　Bureau / Division

　　Department of Education, Bureau of Library Development

　　Worksite Address

　　607 South Drive

　　City

　　Harrisburg, Pennsylvania

　　Zip Code

　　17120

　　Contact Name

　　Ross Bowman

　　Contact Phone

　　717.783.6906

　　Contact Email

　　[email protected]

　　Description

　　Benefits

　　Questions

　　THE POSITION

　　Are you interested in a career where you have the ability to showcase your administrative skill set? Are you looking for a challenging yet rewarding career? Look no further, the Bureau of Library Development is seeking an Administrative Assistant 1 to complete our team. This position gives you the opportunity to perform paraprofessional work including planning, contracting, reviewing, monitoring, and analyzing multi-faceted, mandated statewide library funding. This includes federal Library Services and Technology Act (LSTA) and state appropriations for the Library Services for the Visually Impaired and Disabled and Library Access. Join our team and unleash your potential!

　　DESCRIPTION OF WORK

　　As an Administrative Assistant, you will have the opportunity to collaborate in the planning and development of grant application processes, including guidelines, website content, and training. You will be serving as a liaison for the Bureau of Library Development with various Commonwealth offices in grant contract and payment routing. Effective communication is essential as you will be assisting in the development and presentation of virtual and in person training for grantees, team members, and other vested partners as related to the position’s job duties. Additional responsibilities include:

　　Assisting program advisors in resolving problems as they occur

　　Instructing vendors in obtaining required contract identification so that agreements and payments can be processed

　　Researching and gathering applicable information for all types of contracts for the Office of Commonwealth Libraries to ensure regulation compliance

　　Uploading fully executed contracts to the PA Contracts e-Library page of the Pennsylvania Treasury Department website to insure transparency of government

　　Performing administrative tasks as assigned

　　Researching and verifying financial and contractual information

　　Reconciling and reviewing fiscal reports for expenditure needs

　　Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00063133)

　　Work Schedule and Additional Information:

　　Full-time employment

　　Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.

　　Telework: You may have the opportunity to work from home (telework) part-time. You will be required to report in-office the first Monday of every month. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

　　Salary: In some cases, the starting salary may be non-negotiable.

　　You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

　　REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

　　QUALIFICATIONS

　　Minimum Experience and Training Requirements:

　　Such training as may have been gained through graduation from a four-year college or university or any equivalent combination of experience and training.

　　Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

　　Other Requirements:

　　You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

　　You must be able to perform essential job functions.

　　How to Apply:

　　Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

　　If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

　　Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

　　Failure to comply with the above application requirements will eliminate you from consideration for this position.

　　Veterans:

　　Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

　　Telecommunications Relay Service (TRS):

　　711 (hearing and speech disabilities or other individuals).

　　If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

　　The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

　　EXAMINATION INFORMATION

　　Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

　　Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

　　Your score is valid for this specific posting only.

　　You must provide complete and accurate information or:

　　your score may be lower than deserved.

　　you may be disqualified.

　　You may only apply/testoncefor this posting.

　　Your results will be provided via email.

　　Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

　　Health & Wellness

　　We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

　　Compensation & Financial Planning

　　We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

　　Work/Life Balance

　　We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, six weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

　　Values and Culture

　　We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

　　Employee Perks

　　Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

　　For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

　　*Eligibility rules apply.

　　Do you possess a conferred bachelor's degree or higher, or are you within three months of completing a bachelor's degree or higher?

　　If you answer "yes" to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

　　Yes

　　If you do not have a conferred bachelor's degree or higher, on what date do you expect to receive your degree? Type N/A in the text box if this does not apply

　　How much college coursework have you completed?

　　If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

　　120 credits or more

　　90 but less than 120 credits

　　60 but less than 90 credits

　　30 but less than 60 credits

　　Less than 30 credits

　　None

　　How many years of full-time paraprofessional level or higher experience do you possess?

　　4 years or more

　　3 to less than 4 years

　　2 to less than 3 years

　　1 to less than 2 years

　　Less than 1 year

　　None

　　If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

　　You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

　　All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

　　Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

　　If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

　　If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

　　Yes

　　WORK BEHAVIOR 1 – WRITTEN COMMUNICATION

　　Compiles information for financial, statistical, monthly, or other reports, manuals, grant applications or status updates, letters, memoranda, news releases, speech drafts, training materials, policies and procedures, in order to record information, respond to correspondence, or disseminate information. Formats document submissions for review, approval, and distribution to personnel.

　　Levels of Performance

　　Select the Level of Performance that best describes your claim.

　　A. I have experience compiling information for various types of documents and reports. I was responsible for compiling the entire document or report.

　　B. I have experience compiling information for various types of documents and reports. Someone else was responsible for compiling the final report using the information I gathered.

　　C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.

　　D. I have NO experience or coursework related to this work behavior.

　　In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

　　The name of the employer where you gained this experience.

　　The types of information you compiled.

　　3, The actual duties you performed related to written communication

　　Your level of responsibility.

　　If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

　　College/University

　　Course Title

　　Credits/Clock Hours

　　WORK BEHAVIOR 2 – CUSTOMER SERVICE

　　Interacts with the public, coworkers, or other personnel to gather information, act as a liaison between staff, and explain rules, regulations, and policies. Provides appropriate responses to inquiries and refers individuals to the appropriate area for assistance as necessary.

　　Levels of Performance

　　Select the Level of Performance that best describes your claim.

　　A. I have experience receiving customer inquiries. I was responsible for answering questions and providing technical information as necessary.

　　B. I have experience receiving customer inquiries. I was responsible for answering general questions but referred customers to someone else for responses to technical questions.

　　C. I have successfully completed college-level coursework related to communications, public speaking, public relations, conflict resolution, or interviewing.

　　D. I have NO experience or coursework related to this work behavior.

　　The name of the employer where you gained this experience.

　　The topics on which you answered questions and provided guidance

　　The actual duties you performed related to customer service.

　　Your level of responsibility.

　　College/University

　　Course Title

　　Credits/Clock Hours

　　WORK BEHAVIOR 3 – REVIEWING AND MAINTAINING DOCUMENTS

　　Reviews and maintains documents and manuals. Updates all materials when policies and procedures are created or updated and distributes the updates to staff as changes occur. Evaluates desk manual submissions to ensure clarity and ease of understanding.

　　Levels of Performance

　　Select the Level of Performance that best describes your claim.

　　A. I have experience reviewing and maintaining documents and manuals. I was responsible for evaluating recommended changes for accuracy and clarity and making those changes as needed.

　　B. I have experience maintaining documents and manuals. I was responsible for making changes based on recommendations which were evaluated for accuracy and clarity by someone else.

　　C. I have successfully completed college-level coursework related to documents management, records retention, record keeping, information confidentiality, or records management.

　　D. I have NO experience or coursework related to this work behavior.

　　The name of the employer where you gained this experience.

　　Your experience reviewing and maintaining documents

　　Your experience evaluating and recommending changes to documents

　　Your specific duties and level of responsibility.

　　College/University

　　Course Title

　　Credits/Clock Hours

　　WORK BEHAVIOR 4 – RESEARCH AND DOCUMENTATION

　　Conducts research by gathering, analyzing, and interpreting information related to the development of new policies and the evaluation of existing policies. Researches files and coordinates information from other personnel to prepare for special projects and reports as needed.

　　Levels of Performance

　　Select the Level of Performance that best describes your claim.

　　A. I have experience researching records and files for various projects and reports. When given a topic, I was responsible for compiling all available documents from a variety of data sources.

　　B. I have experience retrieving specifically requested records and files from a single records location.

　　C. I have successfully completed college-level coursework related to research methods, statistics, research design and analysis, or data collection.

　　D. I have NO experience or coursework related to this work behavior.

　　The name of the employer where you gained this experience.

　　The data sources from which you compiled information.

　　Your specific duties and level of responsibility.

　　College/University

　　Course Title

　　Credits/Clock Hours

　　Required Question

　　Agency

　　Commonwealth of Pennsylvania

　　Address

　　613 North Street

　　Harrisburg, Pennsylvania, 17120

　　Website

　　http://www.employment.pa.gov

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