Job Title: Administrative and Grants CoordinatorReports to: SMADC DirectorSalary Range: Grade 15, Step 2 - 4, $53,627 - $57,667

　　The Administrative and Grants Coordinator plays a critical role in supporting the efficient functioning of the organization by overseeing administrative processes and managing grant-related activities. This position requires a blend of organizational skills, attention to detail, and a dedication to facilitating the successful implementation of grant-funded initiatives.

　　**Education and Experience: Bachelors degree in office/non-profit administration, business/grant management, or related fields; and/or a minimum 4 years experience in general office administrative support and management, proven knowledge of grant reporting, bookkeeping, data administration, and administrative practices and procedures.

　　**Essential duties and Responsibilities

　　*Department Tasks*Assist Director: Assist the Director in running the office, which includes but is not limited to, maintaining scheduling and calendars, organizing travel itineraries and accommodation, registering for conferences and speaking engagements, and scheduling internal/external meetings as needed.*Commission Meetings and Membership: Develop meeting Agenda with Director, schedule Board meetings (Outlook, Teams calendar) and alert members. Take concise, coherent minutes at Commission and other committee meetings as required, accurately record motions/actions, establish/maintain efficient filing system for record keeping. Ensure policies, procedures, and requirements of Open Meeting Act are adhered to. Monitor board membership terms and nominations. Regularly update member contact information. Ensure SMADC website is updated with current board/staff roster.*Mini-Grants, Equipment Grants, Sponsorships and Scholarships: Prepare and update criteria review/screen applications for eligibility, prepare Review Committee summaries and recommendations for SMADC Board approval. Advise recipient awardees, track grantee awards and reports.**Financial

　　Prepare and facilitate Accounts Payable Vouchers (APV)Oversee department credit cards.Maintain Standards of Procedure and financial protocols for the Maryland Market MoneyProgram.Adhering to financial protocols with Fiscal Grants Coordinator and Finance Director for the Maryland Market Money Program, project related budgets and preparation of annual budget and strategic planning.**Office Function and Support

　　Provide overall administrative support in office to maintain an efficient working environment.**

　　General office tasks to include answering calls, monitor general department

　　[email protected]

　　email and handle confidential documents to ensure they remain

　　secure.

　　Ensure department policies and procedures are in compliance with TCCSMD guidelines.

　　Monitor, maintain and order department office supply inventory.

　　Coordinate technical or IT/technology support for office meetings, virtual conferences, workshops, and staff computers/platforms as needed (TEAMS, Eventbrite, Cognito, etc.)

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