Summary:

　　As our Accounts Receivable Clerk, you will be responsible for all customer invoicing, entering vendor bills, general accounting activities, and office support for the Division.

　　Primary Responsibilities:

　　Customer invoicing

　　Enter and update payment receipt records within ERP systems.

　　Access NMI billing portal

　　Bank deposit  Weekly job close-outs

　　Collecting past due accounts receivable.

　　Work with TSS in establishing credit for customers.

　　Enter vendor invoicing (3-way match).

　　Register for and utilize customer billing portals

　　Manage expense report process and corporate credit cards

　　Cost monthly physical inventories, including work - in - process and finished goods.

　　Prepare bi-monthly payroll.

　　Prepare and file prevailing wage reports.

　　Prepare and file tax returns.

　　Prepare monthly Journal entries and account reconciliations for the following accounts:

　　Prepaid expense, Fixed Assets, Goodwill, Custom Software, Accrued Wages and Payroll Taxes, Accrued expense and Customer Deposits.

　　Perform all job turns and ensure the “Job Turning Procedure” is followed.

　　Competencies:

　　A competency is a skill, knowledge, or ability required to successfully perform the job.  Competencies may include soft skills such as communication, interpersonal, time management, delegation, leadership, analytical, etc.

　　• Excellent communication skills, effective collaboration at all levels of the organization and interacting with customers and vendors.

　　• Strategic, Innovative and entrepreneurial with systematic thinking skills.

　　• Proactive, results-oriented approach to the business, able to make expedient and insightful decisions and to hit deadlines.

　　• Assertive and articulate, with excellent business acumen and judgment; ability to manage conflict productively.

　　• Excellent organizational skills and effective workflow management.

　　Required Qualifications:

　　List the required and preferred qualifications for this position, which are most often found on a resume.  Make sure to list preferred or strongly preferred for qualifications that are not required. Include professional experience, education, and specific technical skills.  Some examples are:

　　• An Associates Degree in Accounting from an accredited college or university Is a plus.

　　• Must have at least 3-5 years of experience as bookkeeper or general ledger accountant.

　　• Manufacturing experience is a plus.

　　• Must be extremely organized and exhibit a high degree of attention to detail.

　　• Experience with Quickbooks is a plus.

　　• Maintain a high degree of confidentiality and professionalism.

　　• Ability to meet tight deadlines and heavy workload

　　• Proficient with Microsoft Office(Excel, Word).

　　Special Position Requirements:

　　Special requirements might include travel, night shift, irregular schedule, overtime, etc.

　　Required for all positions that routinely encounter hazardous waste:

　　Characterize, handle, label, manifest, or inspect hazardous waste in accordance with environmental regulations.   

　　Physical Requirements:

　　Only list physical requirements that are essential for the job.  Avoid words that exclude individuals with disabilities such as sit, stand, walk.  Following are examples of physical requirements:

　　Office Required:

　　Communicate with others and exchange accurate information.

　　Operate a computer and other office machinery or equipment.

　　Ability to move about inside the office to access file cabinets or office machinery.

　　Work Environment:

　　Choose from the following bullets to accurately describe the environment in which the job is performed.

　　Office:

　　This job takes place in a professional office environment and routinely uses standard office equipment.  Office employees are required to wear safety glasses, safety shoes, and a highly visible vest at all times in production areas and labs.

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