Accounts Payable Administrator

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Date:Apr 23, 2024

Location: Muntinlupa City, National Capital Region (NCR), PH, 1781

Company: W. R. Grace Co.

Job Description

This position is responsible for processing vendor invoices, and customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system, and vendor inquiries.

Key Responsibilities

Receives, reviews, and analyzes Non-ARIBA invoices sent by the vendor

Posts invoices such as Consignment, Freight, FI and Non-ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).

Review and process invoices routed in workcycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice

Process urgent requests from stakeholders and/or AP Manager/AP Supervisor

Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI, and Non-ARIBA Invoices in all regions

Act as a backup in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)

Contribute to ensuring that the team’s key performance metrics and targets are met.

Handle generating Accounts Payable reports from SAP

Act as a backup in processing invoices with special instruction/s.

Job Qualifications

At least two to three years of working experience in Accounts Payable

Knowledgeable in SAP – purchasing, materials management, and reconciliation

Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint

Work experience in multi-national and/or shared service companies (preferred)

Able to handle multiple tasks and follow detailed instructions with accuracy

Able to work flexible hours or shifting schedules as required by the business

Detail-oriented and demonstrates ability to consistently meet targets and SLA

Results-oriented; proactive and can work with minimal supervision

Strong interpersonal skills-ability to communicate to all levels in the organization and across functions

Inclination to a continuous improvement culture for the process

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