Description

　　Main accountabilities include:

　　Directs the consolidation of monthly financial and operating statements by coordinating the Works as liaison to General Manager and Accounting Clerk

　　Monitors the purchasing of fuel as well as dispensing of fuel, determine and documents causes of excessive fuel losses and improper fuel

　　Maintains accurate records of fuel inventories, checks, and confirms deliveries, may process supplier's credit cards and other approved credit cards for

　　Verifies and posts details of business transactions, such as funds received and disbursed, and totals

　　Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items

　　Types vouchers, invoices, checks, account statements, reports, and other records

　　Reconciles bank statements or petty cash when

　　Interfaces with external venders and customers regarding invoices issued and

　　Interfaces with internal department managers and their supervisors to verify daily

　　Responsible for updating and correcting payroll hours in Kronos for employees on a daily/weekly basis

　　Compiling and posting employee payroll data and managing hours clocked

　　Keep track of attendance records, monitor lateness/absence/manual miss punches,

　　Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/

　　Ensuring Exception reports are completed when required and filled out completely, including signatures from both the employee and the department

　　Ensure weekly OT report is received, completed, and signed by

　　Coordinate with payroll department for any missing forms (not received or received after payroll has been run)

　　Enter fuel tickets into the application(s) daily to maintain established

　　Inputs inventories, receipts, and transfers daily

　　Perform analysis of (loss/gain) in the system daily

　　Responsible for reconciling daily book inventories by individual

　　Validates monthly closing reports to ensure that monthly summaries add up to daily totals Maintain al

　　base fueling billing through Accounts Payable

　　Organize, arrange, and enter document data in accordance with established procedures

　　Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspond

　　Any and all other reasonable tasks as requested by department managers and/or the General Manager

　　Safety, Security and Compliance

　　All employees have a responsibility and duty whilst at work to:

　　Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.

　　Fully versed on International Aviation Safety and Security standards and passionate about promoting them within the organization.

　　Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.

　　Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.

　　Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.

　　Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.

　　Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.

　　Fully understand the company health and safety policy.

　　Attend training courses as may be arranged by the Company.

　　Qualifications and Experience

　　Must be 18 years of age or older

　　Possess and maintain a valid US driver's license with a clean driving record

　　Pass pre-employment drug screen and all pre-employment testing

　　Ability to proficiently read, write and speak English

　　Must be available and flexible to work variable shifts including weekends and holidays

　　Graduation from high school or evidence of equivalent educational proficiency

　　Minimum two to three years’ progressive experience in a busy retail/administrative role

　　Understanding of operational planning and resource allocation

　　Ability to read and interpret management level documents

　　Knowledge, Skills, and Abilities

　　Ability to learn quickly.

　　Ability to understand and carry out oral and written instructions and request clarification when needed.

　　Strong interpersonal skills

　　Ability to work as part of a team.

　　Ability to build relationships.

　　Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

　　The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)