Description
Main accountabilities include:
Directs the consolidation of monthly financial and operating statements by coordinating the Works as liaison to General Manager and Accounting Clerk
Monitors the purchasing of fuel as well as dispensing of fuel, determine and documents causes of excessive fuel losses and improper fuel
Maintains accurate records of fuel inventories, checks, and confirms deliveries, may process supplier's credit cards and other approved credit cards for
Verifies and posts details of business transactions, such as funds received and disbursed, and totals
Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items
Types vouchers, invoices, checks, account statements, reports, and other records
Reconciles bank statements or petty cash when
Interfaces with external venders and customers regarding invoices issued and
Interfaces with internal department managers and their supervisors to verify daily
Responsible for updating and correcting payroll hours in Kronos for employees on a daily/weekly basis
Compiling and posting employee payroll data and managing hours clocked
Keep track of attendance records, monitor lateness/absence/manual miss punches,
Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/
Ensuring Exception reports are completed when required and filled out completely, including signatures from both the employee and the department
Ensure weekly OT report is received, completed, and signed by
Coordinate with payroll department for any missing forms (not received or received after payroll has been run)
Enter fuel tickets into the application(s) daily to maintain established
Inputs inventories, receipts, and transfers daily
Perform analysis of (loss/gain) in the system daily
Responsible for reconciling daily book inventories by individual
Validates monthly closing reports to ensure that monthly summaries add up to daily totals Maintain al
base fueling billing through Accounts Payable
Organize, arrange, and enter document data in accordance with established procedures
Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspond
Any and all other reasonable tasks as requested by department managers and/or the General Manager
Safety, Security and Compliance
All employees have a responsibility and duty whilst at work to:
Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
Fully versed on International Aviation Safety and Security standards and passionate about promoting them within the organization.
Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
Fully understand the company health and safety policy.
Attend training courses as may be arranged by the Company.
Qualifications and Experience
Must be 18 years of age or older
Possess and maintain a valid US driver's license with a clean driving record
Pass pre-employment drug screen and all pre-employment testing
Ability to proficiently read, write and speak English
Must be available and flexible to work variable shifts including weekends and holidays
Graduation from high school or evidence of equivalent educational proficiency
Minimum two to three years’ progressive experience in a busy retail/administrative role
Understanding of operational planning and resource allocation
Ability to read and interpret management level documents
Knowledge, Skills, and Abilities
Ability to learn quickly.
Ability to understand and carry out oral and written instructions and request clarification when needed.
Strong interpersonal skills
Ability to work as part of a team.
Ability to build relationships.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)