Major Responsibilities:

　　            To welcome visitors and clients, receive and route telephone calls, and provide clerical support as needed and as described below.

　　 Supervision Received: 

　　            On-going direct supervision from designated supervisor.

　　 Position Characteristics:

　　Work is generally routine; most tasks are well defined, but with considerable variations; some phases of the work are less well defined and may require independent action.

　　Duties and Responsibilities:

　　Welcomes visitors to the office and directs them to the proper staff.  Maintains a calendar of staff location and appointments as needed.     

　　Answers telephones; screens calls; forwards calls and /or records and forwards messages accurately; may transcribe messages from telephone answering machine. 

　　Receives sorts and distributes mail within the office; files correspondence and other materials as needed.

　　Process crew payroll weekly.  Maintain payroll, employee and medical files.

　　Process accounts payables weekly.  Maintain files

　　Process and maintain temporary panel rentals and files.

　　Assist in tracking truck maintenance schedules and ensuring that trucks are maintained per the schedule.

　　Assist in safety procedures and maintaining updated and accurate files

　　Type forms, form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary; maintains supply of forms and charts as needed. 

　　Maintains necessary files; sorts, files and retrieves documents and records as necessary.

　　Maintains client confidentiality in conformance with agency confidentiality policy and State laws and regulations.

　　            Responsible for office equipment purchase and maintenance

　　            Maintain adequate supplies

　　            Petty Cash Accounting 

　　            Work with the building maintenance and custodians to maintain office appearance 

　　Establish, maintain and enforce filing procedures as well as other day to day clerical.        

　　 Other duties as assigned.

　　    Representative Knowledge, Skills and Abilities:

　　 Ability to establish and maintain a positive and professional relationship with coworkers, clients and visitors: cultural sensitivity and ability to relate well and effectively in diverse workplace and with a diverse client population.

　　Typing ability at required speed and accuracy.

　　 Considerable knowledge in business English, spelling and punctuation, office practices and procedures.

　　 Ability to organize; efficiently document and routinely update information; ability to apply procedures to work problems and situations.

　　 Familiarity with current Windows operating systems and proficiency in required software, including currently supported versions of Windows applications such as Word, Excel, etc.

　　 Flexibility in responding courteously to immediate needs of visitors and callers; ability to establish priorities and maintain productivity despite numerous interruptions.

　　 May require fluency in predominant language of client population served.

　　 Other Requirements:

　　 High school graduate with one year of experience in clerical work or any equivalent combination of acceptable training and experience for Receptionist; additionally, one to three years experience for Secretary/Receptionist. 

　　 Must meet all local health regulations, and pass post-employment physical exam, if required.  This requirement also includes drug screening, criminal background investigation and reference inquiry.

　　Physical requirements - should be able to lift and carry boxes of copy paper and move about the warehouse and yard and the obstacles encountered in those areas.

　　Construction experience is a plus.

　　#Construction