Facilities Admin (Batu Kawan Penang)

　　Job ID

　　151818

　　Posted

　　22-Jan-2024

　　Service line

　　GWS Segment

　　Role type

　　Full-time

　　Areas of Interest

　　Administrative

　　Location(s)

　　Batu Kawan - Pulau Pinang - Malaysia, Bukit Mertajam - Pulau Pinang - Malaysia, Nibong Tebal - Pulau Pinang - Malaysia, Perai - Pulau Pinang - Malaysia

　　JOB SUMMARY

　　The purpose of this position is to provide business operations administrative support to a department and/or manager.

　　ESSENTIAL DUTIES AND RESPONSIBILITIES

　　Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.

　　Establishes and maintains record keeping and filing systems.

　　Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.

　　May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.

　　Completes expense reports and handles reconciliation of receipts for a designated work group.

　　Responsible for opening, sorting, prioritizing and distributing inbound mail. Coordinates services for outbound mail.

　　Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.

　　Other duties may be assigned.

　　SUPERVISORY RESPONSIBILITIES

　　No formal supervisory responsibilities in this position.

　　QUALIFICATIONS

　　To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

　　Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　EDUCATION and EXPERIENCE

　　High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.

　　CERTIFICATES and/or LICENSES

　　None

　　COMMUNICATION SKILLS

　　Able to speak and write in English. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

　　FINANCIAL KNOWLEDGE

　　Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

　　REASONING ABILITY

　　Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

　　OTHER SKILLS and ABILITIES

　　Intermediate experience with Microsoft Office Suite.

　　SCOPE OF RESPONSIBILITY

　　Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

　　CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)