ASST COUNTY HEALTH DEPT DIRECTOR-HLTH - 64028512

Date: Aug 13, 2024

Location:

BRADENTON, FL, US, 34208

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Requisition No: 834031

Agency: Department of Health

Working Title: ASST COUNTY HEALTH DEPT DIRECTOR-HLTH - 64028512

Pay Plan: SES

Position Number: 64028512

Salary: $105,000-$115,000

Posting Closing Date: 08/16/2024

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Thank you for your interest in career opportunities with the Florida Department of Health – Manatee. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.

Job posting category Open Competitive

Your Specific Responsibilities:

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Manatee County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.

This position serves as the Assistant Director and works under the general supervision of the County Health Officer/Administrator. This position is a high-level position within a county health department, requiring independent judgment. The incumbent oversees the Administrative Services Division. The incumbent actively participates on the Senior Leadership Team and is responsible for critical decision making regarding public health issues within the organization, as well as those which impact the community.

This individual will be responsible for all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing work, approving leave, and taking disciplinary action as appropriate.

Areas of responsibility include:

Budget FInance: Plans, directs and coordinates the Financial activities of the Florida Department of Health in Manatee County. Duties include: Coordinates the preparation of the agency's annual operating budget in accordance with form and content requirements of the county health department's model contract. Coordinates the preparation of the Core Contract between the Department of Health and the Manatee County Board of County Commissioners. Assists the CHO Administrator in presenting this information to state and county officials as required. Monitors budget and expenditures on a continuous basis; prepares reports to state and county in accordance with contract requirements. Monitors the OCA balance report in FIRS and ensure balances are accurate. Ensures within 60 days of the end of Schedule C Federal OCA grant period that the OCA balance is zero. Ensures by the end of each quarter, State General Revenue and Trust Funds OCA's have no negative cash balances. Monitors the preparation of the Annual Medicaid Cost Reimbursement Report, in accordance with form and content requirements and ensures it is submitted by November 30, annually. Monitors the preparation of the Spending Plans for current and subsequent fiscal years as requested. Discusses on a quarterly basis significant variances with CHO Administrator and implements any corrective action plan. Ensure spending plan(s) is updated in FIRS for CHO Administrator to review and approve as per policies and guidelines. Prepare and submits the year end Financials statements for the Agency by the due date annually, Internal Control Questionnaire by April 30, annually and any grant related reports required as per the Funder's agreement. Directs all activities relating to fee collections, cash, checks, banking, invoice processing and accountability. `

Information Technology: Oversees the operations and information technology activities for the county health department.. Establishes systems and analyzes processes to insure that all Information Technology (I.T.) resources operate at

specified service levels.

Personnel: Oversees the local administration of personnel functions with Human Resource Liaisons.

Contracts Administration:Oversees the negotiation, preparation and processing of all DOH-Manatee contracts and oversees the monitoring of contracts for compliance with budget and services negotiated.

General Services: Oversees Purchasing General Services department including but not limited to; the planning of all major

purchases, bids, physical county and state inventories, facility maintenance and improvement, equipment and supplies

management in accordance with state and department requirements.

Vital Statistics:Oversees the Vital Statistics Office operation to ensure functions related to registering all Manatee County births and deaths are properly performed.

Quality Improvement: Oversees the health department’s quality improvement initiatives. Sets local strategic direction and demonstrates participation and engagement in implementing and maintaining system to monitor health department performance as informed by the strategic plan, community health improvement plan, quality improvement plan, public health accreditation, and other performance standards. Ensures the Administrative Servces Division is represented on the Performance Management Council, and other quality improvement teams with regular attendance and active participation by representatives. Holds routine meetings or communication with division representatives to ensure assignments are completed and objectives and measures are on track. Ensures Division participation in customer and employee satisfaction surveys, with ongoing monitoring of data and corrective action taken when needed. Demonstrates leadership in quality and staff development activities by serving as champion of quality teams, QI projects, and/or other quality efforts, and mentoring employees.

Serves as the back-up to the County Health Officer/Administrator. Represents the Administrator at meetings/conferences with state, county, private agency officials and staff as required. Assists the Administrator in the development of long and short range plans for the agency and in planning and implementing of broad administrative policies relating to the activities of the agency, assuring that policies that are developed are consistent with relevant to DOH goals and objectives.

Performs other related duties as assigned. Completes training as required for position.

Required Knowledge, Skills, and Abilities:

Knowledge of principles and processes involved in business administration and organizational management

Knowledge of policies and practices involved in human resource management

Knowledge of accounting principles and practices

Knowledge of the analysis and reporting of financial data

Excellent communication skills (written, verbal)

Excellent data collection and analysis skills

Effective human resource skills (guide, direct, motivate, set, and monitor performance standards and discipline)

Critical thinking skills

Decision making and problem-solving skills

Conflict resolution and negotiating skills

Effective time management skills

Public speaking skills

Financial resource management skills

Ability to establish and maintain working relationships

Ability to effectively recruit, interview, select, hire, and promote people

Ability to perform day-to-day administrative tasks

Ability to organize, plan, and prioritize work

Ability to implement ideas and manage change

Ability to develop objectives and strategies

Ability to evaluation information against standards

Ability to provide consultation and expert advice to others

Ability to coordinate work and activities of others to accomplish tasks

Ability to evaluate systems and processes

Qualifications:

Bachelors Degree Required

Masters Perferrered

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote improve the health of all people in Florida through integrated state, county community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals solve problems.

A ccountability: We perform with integrity respect.

R esponsiveness: We achieve our mission by serving our customers engaging our partners.

E xcellence: We promote quality outcomes through learning continuous performance improvement.

Where You Will Work:

Manatee County Health Department

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

State of Florida 401(a) FICA Alternative Plan (mandatory)

Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)

Workers’ Compensation (mandatory, if needed)For a more complete list of benefits, visit www.mybenefits.myflorida.com .

Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)

Deferred Compensation (voluntary)

Employee Assistance Program (voluntary)

And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market:Sarasota

Nearest Secondary Market:Bradenton