At Houston Methodist, the Trainee Affairs Coordinator is responsible for working closely with the training and education initiatives for the Houston Methodist Academic Institute (HMAI) under the supervision of the Director of Educational Partnerships. The Trainee Affairs Coordinator provides primary support, as well as works directly with the faculty, preceptors and the 3rd and 4th year College of Medicine (COM) students from various institutions.

　　PEOPLE ESSENTIAL FUNCTIONS

　　Works directly with Clerkship Directors, Manager for undergraduate medical education, and the medical students to facilitate all aspects of the undergraduate medical education program. This may include some public relations and/or efforts to improve the facilities or services available for the students.

　　Facilitates implementation of standardized patient encounters, structured debriefing for small multidisciplinary groups of adult learners after completion of simulation training.

　　Assists with administrative management of clerkship and electives, acting as liaison between directors and students. Serves as liaison to Education Administration, Faculty and other affiliated personnel

　　SERVICE ESSENTIAL FUNCTIONS

　　Provides professional and administrative support managing the day to day operations of their assigned 3rd and 4th year clerkship program(s).

　　Maintains optimum communications with clerkship directors and clerkship faculty to facilitate appropriate scheduling and coordination of clerkship rotational experiences to satisfy requirements.

　　Coordinates activities related to educational conferences, orientation, meetings, lectures, simulations, laboratory sessions, examination and special events as directed by curriculum.

　　Prepares exams, syllabi, and other materials as requested by the clinical faculty and NBME requirements. Maintains this material in a secure electronic database.

　　Coordinates the collection, tracking, and reporting of evaluations and grades for clerkship programs using an on-line database.

　　QUALITY/SAFETY ESSENTIAL FUNCTIONS

　　Maintains and coordinates activities required to comply with institutional and program requirements (to include management of grades and course requirements, orientation, testing, evaluation & assessment, and schedules).

　　Compiles and maintains data to insure compliance with accreditation agencies and for reporting purposes. Coordinates and prepares materials for continued accreditation for the educational partners responsible for reporting to the LCME

　　FINANCE ESSENTIAL FUNCTIONS

　　Utilizes department resources/supplies efficiently and identified cost savings or revenue opportunities.GROWTH/INNOVATION ESSENTIAL FUNCTIONS

　　Generates and communicates new ideas and suggestions that improve quality and/or service.

　　Identifies unique and creative ways to assure accessibility and availability of clinical education programs to staff via simulation form improving/evaluating competency.

　　This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

　　EDUCATION

　　High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

　　Bachelor's Degree preferred

　　WORK EXPERIENCE

　　Two years experience in healthcare delivery or academic setting

　　Experience in a health science center or higher education preferred

　　LICENSES AND CERTIFICATIONS - REQUIRED

　　N/AKNOWLEDGE, SKILLS, AND ABILITIES

　　Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

　　Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

　　Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

　　Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment

　　Exhibits attention to detail and critical thinking skills

　　Possesses excellent organizational skills

　　Demonstrates ability to work alone and with a team

　　Use of personal computer and related software (such as Microsoft, Excel and PowerPoint, Access, Outlook and Publisher

　　Thorough understanding and knowledge of UGME education policies and procedures and ability to ensure compliance with medical student handbook guidelines and expectations

　　SUPPLEMENTAL REQUIREMENTS

　　WORK ATTIRE

　　Uniform No

　　Scrubs No

　　Business professional Yes

　　Other (department approved) No

　　ON-CALL*

　　*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below.

　　On Call* NoTRAVEL**

　　Travel specifications may vary by department

　　May require travel within the Houston Metropolitan area No

　　May require travel outside Houston Metropolitan area No

　　Company Profile:

　　The Houston Methodist Academic Institute team science approach bridges the boundaries between medical specialties and research and development labs to advance the practice of medicine and population health. We innovate in health care delivery and technology by streamlining the path discoveries take into the clinic with inventive development and adoption practices. Our teams are also dedicated to training clinicians and researchers from around the world in translational medicine and advanced technology. Houston Methodist's primary academic affiliates are top-ranked Weill Cornell Medical College and the Weill Cornell Graduate School of Medical Sciences for faculty appointments and graduate programs offered on our Houston campus.

　　The Institute oversees 600,000 sq ft of dedicated space and the administrative and operational infrastructure for basic and applied research and clinical trials, including more than 20 advanced tech core facilities, extramural funding management, regulatory and legal strategy and compliance, and product development and commercialization. This infrastructure is fully integrated with our hospital systems and supports more than 50,000 learners, 700 faculty, 2000 credentialed researchers, 6,000 research projects and clinical trials that creates innovative breakthroughs in human disease and the practice of medicine every day.

　　Houston Methodist is an equal opportunity employer inclusive of women, minorities, disabled persons and veterans.

　　Equal Employment Opportunity

　　Houston Methodist is an Equal Opportunity Employer.

　　Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law. VEVRAA Federal Contractor – priority referral Protected Veterans requested.

　　Houston Methodist is an Equal Opportunity Employer.

　　Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law. VEVRAA Federal Contractor – priority referral Protected Veterans requested.