Summary The incumbent maintains and integrated system of financial services, which may include, but is not limited to accounting, budgeting, auditing and financial management. This position is located at the Fleet and Family Readiness Support Offices Finance / Accounting Department, at Navy Region Hawaii. ELIGIBLE APPLICANTS MUST BE CURRENT DOD NAF/APF EMPLOYEES - WORLDWIDE Responsibilities Maintains an integrated system of financial services, which may include, but is not limited to accounting, budgeting, auditing and financial management. Oversees daily financial transactions and posting in SAP requiring financial services in the following accounting disciplines: accounts receivable and payable, resale inventory and fixed asset inventory control including minor property, receipt, control utilizing daily activity reports on revenues, daily financial summaries, general journal entries, preliminary profits and losses, and reconciliation of appropriate subsidiary ledgers on a monthly basis. Coordinates payroll journals for processing to include compensatory time, annual leave adjustments, and monitoring of payroll accounts for accuracy. The incumbent reviews/approves documents to ensure they are authorized in accordance with Navy regulations and charged to applicable account. It is the incumbent's responsibility to assure that all records and ledgers are properly maintained and kept current. The incumbent works closely with internal review and audit boards which periodically review the financial procedures. management and individual branches/activities within the department and keeps the Administrative & Support Services Officer informed of all such audits and findings. The incumbent provides information on policies and procedures relating to the accounting systems, ensures requested data and reports are provided to and returned for the auditors, explains the various aspects of the operation, participates in discussions of finding and takes appropriate action as directed by the Administrative & Support Services Officer or Program Directors to either adjust financial processes as recommended and agreed upon or to explain and justify the accounting rational used. Processes Unit Allocation Funds and CMWR Funds, maintains sub-ledgers and provides balances to the installation Commands. Prepares, maintains and updates major and minor property records in an automated system. Ensures description, serial and identification numbers, history and locations of items are reconciled with physical inventory controls. Extends, verifies and summarizes inventories. Verifies purchase orders and invoices with checks prior to effecting payment to vendors. Ensures that the accounts receivable and accounts payable ledgers are reconciled. Responsible for the maintenance, security and safety of all fiscal records. Various financial statements and reports are prepared and issued on a regular basis by the accounting office. It is the responsibility of the incumbent to assure that these reports are accurate and issued on a timely basis. The incumbent and his/her staff prepare special reports which summarize financial information and other data kept by the accounting office. The final product is reviewed for accuracy and reasonableness before being released. The incumbent analyzes/reconciles balance sheet accounts and selected revenue/expense accounts. Various ledgers/sub-ledgers are compared, reconciled and adjusted as needed. It is the responsibility of the incumbent to assure that this is done accurately and on a timely basis. To improve efficiency in the Budget/Accounting office, the incumbent coordinates with the Data Processing office for the training of accounting personnel on automated financial/payroll systems. Recommends staffing levels and provides training and supervision within the Budget/Accounting office. Informs staff of required operational policies and changes. Evaluates performance of subordinates and recommends disciplinary actions. Ensures compliance with established safety and security policies. Requirements Conditions of Employment Qualifications Qualified applicants must be current DOD NAF or APF employees. Applicants must include your current SF-50 with your application/resume. A thorough understanding and knowledge of the procedures, policies and techniques required in the Navy Non-appropriated Funds accounting system as well as a broad and direct knowledge of sound and generally accepted accounting principles. Must have ability and tact to independently and resourcefully reconcile financial problem areas and work out satisfactory solutions to complex problems. The incumbent is required to have knowledge and understanding of double entry accrual accounting systems. Must be able to analyze financial statements, understand the structure of accounting, perform adjusting entries and reconcile subsidiary ledgers to general ledger accounts. Knowledge of budget preparation. Must have the ability to motivate, train and work effectively with subordinates and to communicate effectively, both orally and in writing, with others in the organization and with the general public. Must be able to follow verbal and written instructions and to maintain reports, records and files. Ability to draft effective instructions, letters and memoranda. Must have supervisory ability and skills. Must have ability to work with minimum supervision. Must have knowledge and understanding of the many handbooks, manuals and other directive relating to the work of the position. Ability to establish and maintain effective communication and relationship with others. Must be able to communicate clearly and effectively in English both verbally and in writing. Must meet Federal employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms. Education A Bachelor's Degree in accounting or a related field is preferred with at least 2 years' experience that demonstrates knowledge and ability to apply principles, methods and techniques of financial management. Additional Information Salary is dependent on experience and/or education. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes. Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.