Description

　　This position will follow our hybrid work model; we expect candidates to be two days in-office and three days work-from-home at either of our Southfield, MI, or Memphis, TN, office locations.

　　Job Summary :

　　Under minimal supervision, uses specialized knowledge and skills obtained through experience and/or training in the securities industry to reconcile various depositories and firm records. The associate will assist the firm in maintaining proper compliance with industry/firm rules and regulations. Proactively collaborates with management and team to identify opportunities for operational efficiency and process improvement to mitigate financial, reputational, and regulatory risk. Applies new and changing rules and/or regulations to daily work. Works with management to update processes and departmental procedures to maintain compliance with rule changes. Resolves and implements solutions to complex problems. Extensive contact with other Operations departments in terms of research, identification of issues, and escalation of discrepancies. Contact with external auditors/examiners as required to conduct walk-throughs of various functions with the ability to explain the process from beginning to end and respond to exam/audit requests.

　　Essential Duties and Responsibilities :

　　Takes ownership of and independently handles the resolution of complex discrepancies.

　　Leads cross-training of the team in processes to ensure appropriate bench strength

　　Performs daily and weekly quality review of other’s work as needed to ensure accuracy and timeliness of completed work

　　Monitors daily reconciliations completed by the team to ensure Service Level Agreements are met

　　Assists management in new associate training and integration

　　Works with Ops. Oversight team to help gather reconciliation explanations, backups, communication, and screenshots as requested by auditors and examiners.

　　Verify and reconcile domestic and foreign securities held at various depositories.

　　Ensures reconciliations are accurate and complete and that discrepancies have been resolved in a timely manner

　　Performs data collection and analysis to ensure the firm is in compliance with regulatory requirements

　　Ensures industry rules, regulations, and securities laws are adhered to for 15c3-3, and proper action is taken

　　Coordinates/participates in the quarterly examination and verification of physical securities held on premises

　　Maintains orderly and readily obtainable records for research and examination purposes

　　Performs user testing of system enhancements and new software applications for accuracy and usability

　　Creates and maintains appropriate job procedures

　　Prepares summary documentation/work papers for special projects/observations, submitting to management for review and or action

　　Evaluates current processes and systems with the purpose of identifying gaps or creating efficiencies and process improvements

　　Escalates observations/issues to Management that require attention in order to mitigate risk

　　Participates on projects as needed

　　Performs other duties and responsibilities as assigned

　　Qualifications

　　Knowledge, Skills, and Abilities :

　　Knowledge of :

　　Financial markets, products and regulatory requirements

　　Back office brokerage operations (processes, terminology, systems)

　　Fundamental project management tools, techniques and procedures

　　General accounting procedures/concepts

　　Brokerage operations and how functions performed by Regulatory Reconciliation align with business partners

　　Financial industry rules, regulations and laws relating to processes performed by Regulatory Reconciliation

　　Regulatory terminology, concepts, and guidance

　　Skill in :

　　Learning and applying new information, skills and processes quickly

　　Conducting quality control reviews for functions

　　Executing training materials/programs

　　Performing operational reconciliations

　　Evaluating processes and systems with the goal of mitigating risk and creating efficiencies

　　Microsoft Office (Word, Excel, PowerPoint)

　　Ability to :

　　Identify relationships, draw logical conclusions and interpret results for use in decision making

　　Demonstrate tact and leadership in providing feedback to management and peers

　　Motivate other to use proper operations procedures

　　Exhibit initiative and self-direction when performing tasks

　　Demonstrate strong numerical aptitude and use critical thinking when solving operational problems

　　Ability to work independently with attention to detail as well as collaboratively within a team environment

　　Organize and prioritize multiple tasks with changing priorities in order to meet critical deadlines in a fast paced environment

　　Ability to adapt to a constantly changing environment

　　Communicate effectively, both orally and in writing

　　Provide a high level of customer service

　　Establish and maintain effective working relationships

　　Retain knowledge and skills utilized during the rotation of functions

　　Use sound judgment to solve problems.

　　Read, comprehend, and apply technical information.

　　Educational/Previous Experience Requirements :

　　Associate’s degree in a business-related field and a minimum of five (5) years of experience in the areas of cash and securities reconciliation, accounting, banking, and/or financial services industry.or

　　Any equivalent combination of education, training and/or experience.Licenses/Certifications :

　　SIE required provided that an exemption or grandfathering cannot be applied.

　　Series 99 or the ability to obtain within 120 days (as required by FINRA).

　　Job: Operations

　　Primary Location: US-MI-Southfield-Southfield

　　Other Locations: US-TN-Memphis-Memphis

　　Organization Operations & Administration

　　Schedule Full-time

　　Job Shift Day Job

　　Travel Yes, 5 % of the Time

　　Req ID: 2400077