Sr. Project Coordinator

　　Req ID 17505

　　Sr. Project Coordinator

　　Who We Are

　　At WSP, we are driven by inspiring future-ready pioneers to innovate. We’re looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all experiences, skillsets, backgrounds and walks of life. We actively foster a work environment and culture where inclusion and diversity is part of our fundamental structure. This is delivered behaviorally, through our policies, trainings, local partnerships with professional diverse organizations, internal networks and most importantly with the support and sponsorship of our leaders who help drive our commitment to an inclusive, diverse, welcoming and equitable work environment. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

　　Our Business

　　We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood’s Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change.

　　As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.

　　This Opportunity

　　WSP is currently initiating a search for a Sr. Project Coordinator for our Tallahassee, FL office . This position will be involved in projects with Team 6 and be a part of a growing organization that meets our client’s objectives and solves their challenges.

　　Your Impact

　　Provides administrative support to staff in the office including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support)

　　Responsible for general office administration including office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and building/parking access cards

　　Serves as receptionist, answers incoming calls, maintains phone list and welcomes guests as assigned

　　Processes incoming and outgoing U.S. and overnight mail, distributes incoming faxes/packages

　　Assists with ordering computers, accessories, and supplies and business cards for office employees

　　Provides assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company

　　Coordinate onsite training events with outside vendors and online webinars, as directed

　　Coordinates safety and compliance programs for office, including maintenance of office standards – bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits

　　Additional project assistance responsibilities may include tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other field work coordination

　　May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and monthly/ period national budget and/or utilization reports

　　May assist marketing leads with tracking of RFPs and proposal timelines, and provide proposal delivery assistance

　　May assist with processing Accounts Payable and Sub queue invoices for the office

　　May be assigned to serve as on-site point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information

　　Who You Are

　　Required Qualifications

　　5+years of experience in administrative support; Associate’s Degree can substitute for 1 year of experience

　　High School Diploma or GED

　　Must be a self-starter capable of taking on tasks with little direction or supervision

　　Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests and other employees in the office

　　Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations

　　Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks

　　Must possess excellent interpersonal and written and verbal communication skills

　　Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked

　　Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through

　　Must be a strong team player

　　Must be able to use discretion and confidentiality

　　Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed

　　Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures

　　Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies

　　Preferred Qualifications

　　Experience in the consulting industry

　　Knowledge of Oracle and Adobe Professional

　　Additional Requirements

　　To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.Additional Details

　　Travel Required: N/A - No travel required

　　Job Status: Regular

　　Employee Type: Full

　　Primary Location: TALLAHASSEE - OLD ST AUGUSTINE

　　All locations: US-FL-Tallahassee

　　About WSP

　　WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com

　　WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

　　At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

　　WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

　　The selected candidate must be authorized to work in the United States.

　　NOTICE TO THIRD PARTY AGENCIES:

　　WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.