Bookkeeper & Administrative Specialist

　　Job Description

　　Job Summary:

　　At Site Work Specialists, Inc., this position will prepare, process, and maintain the company books and some administrative work. The position’s skill set is continuously increasing by working with an exceptional team that prides itself on doing some of the finest work on projects in our specialty.

　　Salary:Depends on experience

　　Wage $20.00 - $24.00

　　Hourly pay

　　Paid weekly via direct deposit

　　Benefits:

　　Paid Time Off

　　Employer-Sponsored Group Health Insurance - Standard or HSA Plan

　　Flexible Health and Dependent Care Spending Accounts

　　Dental and Vision Insurance Plans

　　Company Paid Life Insurance Policy

　　Supplemental Life Insurance Options for Employee and Family

　　401K and Profit-sharing Bonus

　　AFLAC Insurance Options

　　Employee Referral Program

　　Development Opportunities

　　Essential Functions:

　　Processing and paying subcontract invoicing in accounts payable

　　Complete vendor onboarding and maintain the integrity of vendor files and documents, such as W-9’s, to ensure compliant, complete, and accurate information

　　Handling vendor correspondence via phone or email

　　Resolve internal and external invoice and payment inquiries or issues, including communicating the resolution of discrepancies to the appropriate persons

　　Assist with annual tax filing Form 1099s and other projects as assigned

　　Providing administrative support for, but not limited to, greeting customers, electronic filing, and answering the main phone lines

　　Creating accounts receivable invoices on AIA and unit based format invoices monthly

　　Creating subcontracts in AIA software

　　Set up new jobs and add cost budgets

　　Some cross training in bid documents

　　Education Requirements:

　　High school diploma or equivalent

　　Job Requirements and Qualifications

　　Must be able to pass a pre-employment drug/alcohol screening and random employee pool drug/alcohol testing

　　Minimum of three years experience in bookkeeping role

　　Have a solid understanding of basic bookkeeping including accounts payable, accounts receivable and payroll

　　Experience using Foundation Software is helpful but not required

　　Proficiency in Microsoft Office products, specifically Excel and Outlook

　　Able to work independently, cross-functionally, and collaboratively

　　Possess strong analytical and problem-solving skills

　　Highly organized and detail-oriented

　　Excellent verbal and written communication and interpersonal skills

　　Ability to work well under pressure in a fast-paced, deadline-driven environment

　　Display a positive attitude towards the company, fellow employees, and customers

　　Be responsible for working unsupervised and completing work as directed

　　Values collaboration and contributing to the shared goals and success of the team and company

　　Assist with all tasks; even it is below your skill level

　　Physical Requirements

　　Understand, remember, apply oral and written instructions or other information, and communicate routine factual information

　　Apply common sense in performing job functions, usually within a set of rules or guidelines

　　While performing the duties of this job, the employee continuously accesses, inputs, and retrieves electronic information and communicates regarding the information

　　Mostly sedentary work, but can frequently move about the office space

　　Operate standard office equipment, including computers and similar equipment

　　Capable of regular, reliable, and timely attendance

　　Specific lifting abilities required by this job include sedentary work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or continuously to lift, carry, push, pull, or sit most of the time

　　Routinely perform work indoors in a climate-controlled shared work area with a moderate noise level

　　About Our Company

　　Founded over 23 years ago in Rapid City, SD, Site Work Specialists, Inc. Service Inc. is a full-service utility and earthwork contractor that built a reputation for completing high-level quality projects.

　　Disclaimer

　　This document describes the position currently available. It is not an employment contract. Our company reserves the right to modify job duties or job descriptions at any time.

　　Equal Employment Opportunity Policy

　　Site Work Specialists, Inc. Service, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.