Overview

Under general direction, the position is responsible for the highest quality of records management. Responsible for implementing efficient processes for easy retrieval and proper disposal of recorded information as well as delivering the highest customer service for clients at the identified site(s).

Responsibilities

Responsible for the records and document management program and staff at a client site. Oversee the smooth processing, sorting, classification and coding of materials for integration into the re-cords systems

Responsible for the easy retrieval and referencing of needed information on a timely basis

Analyze the Records Management needs of the client(s) and develop programs to effectively meet those needs. Work closely with all staff members to ensure that information systems of the organization meet their needs and contribute to organizational objectives

Manage on-site and off-site components of the Records program. Undertake audits of records created and stored within the organization. Develop programs for the distribution, retrieval and storage of records, including new information technologies into the organization and client

Create and maintain databases for the control and retrieval of information. Ensure records are disposed or archived according to corporate policy or client policy

Implement and formulate procedures, rules, records and information management policies and procedures. Ensure all aspects of record keeping adhere to relevant corporate policy or client policy and according to federal, state and local regulations including requirements of Sarbanes-Oxley Act HIPAA Privacy, etc. Deliver training to client staff as necessary.

Assist in developing and maintaining disaster recovery plans to ensure that the organization or client has access to necessary information controlled by CBPS, to continue functioning in the event of a major disaster

Manage staff by selecting and recruiting; developing and mentoring staff; handling corrective actions; evaluating performance; providing training and development opportunities; coaching and counseling staff

Ensure quality control metrics on daily work performed and measures against goals. Analyze and compile monthly statistical reporting metrics on records and information management

Provide assistance to users in controlling costs associated with information creation, storage and retrieval

Qualifications

4-yr. college degree preferred

2-4 years supervisory in a professional setting preferably in records management. Law or Insurance firms exp. a plus

Excellent customer service, professional attitude appearance are a must

Established personal credibility to client staff essential

Strong communication, written managerial skills are critical to the job

Good skills in research, gather, arrange, compile, interpret, summarize evaluate complex intangible data

Proficiency in automated records management systems (ex: LegalTrax/Interwoven, LegalKey, AccuTrac, etc.) as well as filing systems (ex: redweld, etc.)

Ensures projects are completed on schedule following established procedures and schedules

Monitors daily operations of the departments actively assists or provides direction to the various departments. May perform on-going operational tasks

Some working experience knowledge of manual automated records management systems

Provides direction to subordinates using established policies and precedents

PHYSICAL DEMANDS

May lift and/or move up to 40 lbs on occasions

What We Offer:

Competitive pay benefits!

Comprehensive training and development programs that prepare employees to advance from within

A company focused on creating a positive work and client environment

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job LocationsUS-CA-SAN DIEGO

Posted Date5 hours ago(6/21/2024 3:47 PM)

Requisition ID 2024-18153

of Openings 1

Category (Portal Searching) Administrative/Clerical

Position Type (Portal Searching) Regular Full-Time

Minimum Salary USD $90,000.00/Yr.

Maximum Salary USD $100,000.00/Yr.