Department: Sponsored Programs Accounting

　　To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or .

　　Job Description Summary

　　Provide administrative and clerical support in the operation of the Sponsored Programs Accounting office. Assist in the preparation and distribution of billings to external sponsors. This position requires the ability to work independently, with accuracy and attention to detail while meeting deadlines in a fast-paced environment. Provide excellent customer service to a wide variety of customers. Positively represent the department and respond effectively via telephone, in person, and electronic communication to the needs of all customers, including but not limited to, faculty, staff, students, and visitors

　　Essential Duties & Responsibilities (other duties may be assigned)

　　Independently organize, prioritize and manage multiple duties and determine actions needed to ensure timely and efficient completion of tasks on a daily basis.

　　Independently coordinate and prioritize work assignments for student assistants.

　　Provide administrative support to Sponsored Programs Accounting staff.

　　Provide excellent customer service to a diverse population of both internal and external customers in a professional, friendly, and courteous manner. Positively represent the Department and respond effectively via phone, in person, and electronic communication to the needs of all customers including but not limited to faculty, staff, students, and external customers.

　　Independently receive and respond to routine inquiries; draft replies to non-routine correspondence.

　　Receive, screen, and route telephone calls.

　　Generate and edit correspondence utilizing word processing and/or spreadsheet software.

　　Independently audit and approve daily disbursement requests to ensure compliance with federal, state, agency, and University regulations and policies.

　　Review and data enter sponsored award information into the Banner finance system and notify Principal Investigators that spending is authorized.

　　Review and enter data for journal entries, budgets, and billings to various accounts utilizing the Banner finance system.

　　Enter data into billing formats and support documents which are used to communicate with external sponsors.

　　Coordinate the distribution, tracking, and filing of project payroll certification documents.

　　Generate various WebFocus/Oracle reports as requested by academic departments and Sponsored Programs Accounting staff.

　　Create electronic sponsored project files; maintain the sponsored project filing system.

　　Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in departmental and University continuous improvement initiatives.

　　Integrate safety practices into daily activities.

　　SUPERVISORY RESPONSIBILITIES: Supervision will be exercised over student assistants.

　　Required Education, Certifications, Licensures (minimum requirements)

　　High school diploma, or an equivalent combination of educ