Facility Coordinator Poland

　　Job Purpose:

　　You will be responsible for managing all aspects of ADP offices and building infrastructure across Poland. Supporting ADP leaders and associates with office operations, providing a high quality and pro-active service, effective communication with stakeholders, peers, vendors, other tenants resulting in a high level of internal client satisfaction.

　　Key Tasks:

　　• Responsible for managing offices located in Poland.

　　• Motivate a team of associates and/or contractors through effective management and personal development.

　　• Manage and monitor third party suppliers to deliver high quality Facilities services, like; reception, cleaning, security guarding, catering/vending, mail/postal, equipment maintenance, waste.

　　• Manage office space utilization (analysis of available space, optimization of its use, layout of workstations, changes of working practices).

　　• Liaise with ADP's offices Landlords on Facilities/Real Estate matters when required.

　　• Ensure compliance with legislative, health & safety and environmental requirements, including all Facilities contractors who come on site.

　　• Responsible for maintaining and implementing an emergency response policy for the managed sites.

　　• Develop annual Facilities budgets (within ADP's planning process), monitor purchase orders and invoices to keep actual costs within budget.

　　• Raise and coordinate approval of purchase requests in Ariba system for office related products and services.

　　• Work closely with ADP's Security team (GSO) on ADP's Access Control and CCTV systems, reporting any known faults as quickly as possible.

　　• Work closely with ADP's Procurement team on any policies and processes related to Facilities department.

　　• Work closely with ADP's IT team (GETS) on IT equipment installation and changes requiring electrical or mechanical works.

　　• Work closely with ADP's Finance team on budgeting, financial approvals and cost tracking.

　　• Work closely with ADP's HR and Legal teams to ensure the managed sites are always compliant with local employment legislation and best practice.

　　• Work closely with ADP's crisis management team in the event of a crisis impacting any of the managed sites, to support affected ADP associates, contractors and properties.

　　• In offices where ADP does not have a Facilities resource on site, work with other teams on site to provide Facilities support, services and make changes.

　　• Implement International Facilities projects and processes as required.

　　• Implement and support global and local Sustainability initiatives.

　　• Respond, track and resolve all facilities requests raised by associates in the relevant tool.

　　• Ensure Facilities policies and procedures are kept updated and implemented.

　　• Arrange cover when Facilities' associates or contractors are absent.

　　• Provide reports on Facilities metrics as required.

　　Qualifications & Attributes:

　　• Min. 5 years of experience in Facilities related positions

　　• High school diploma required; Bachelor's degree preferred

　　• High level of spoken and written English

　　• Good knowledge of Microsoft Office (outlook email & calendar, word, excel, etc.)

　　• Highly organized with the ability to juggle multiple tasks while managing your time efficiently

　　• Ability to lead local and cross-border team

　　• Ability to communicate at all levels within ADP in a professional manner

　　• Proactive with a "can-do" attitude

　　• Confident and willing to deal with challenge or new tasks in a fast-changing organization

　　• Willing to learn and undertake new responsibilities

　　• Be comfortable working to tight deadlines and with people based in other locations / countries when needed

　　• Accurate and attention to detail

　　• Be ready and willing to support organization out of business hours when needed

　　In return, we offer:

　　• Stable employment in an international company based on a contract of employment

　　• Modern and comfortable work environment

　　• A challenging job and the possibility of continuous development

　　• Constant support of an experienced team and training package

　　• Adequate remuneration and additional employee benefits (including private medical care, multisport card, voucher for holidays, cafeteria voucher)

　　Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP affirms that inequality is detrimental to our associates, our clients, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. ADP is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

　　Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP's culture and our full set of values.