Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.

　　We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

　　We have an exciting opportunity for an experienced Senior Executive Assistant to join Battelle in Columbus, Ohio . This position reports to the Senior Vice President, Human Resources and has primary responsibility for strategically directing the time and resources of the executive, and engaging with the executive’s team, to implement a world class human capital strategy. We are looking for a strong collaborator who is an agile problem solver, a strategic thinker, and who demonstrates strong self-awareness. The position is accountable for enabling the executive and the team to accomplish Battelle’s strategic priorities. This role will work closely with the Senior Executive Assistant team and the Assistant to the President and CEO to deliver high quality experiences for customers, VIP visitors and members of the Battelle Board.

　　Job Summary

　　Provides broad and complex executive administrative support to the Senior Vice President, Human Resources.

　　Acts as an extension of their management responsibilities in a manner that ensures the most efficient use of time and maintains positive, effective and collaborative working relationships across the organization.

　　This individual should be a strong problem solver who is comfortable asserting priorities, and someone who thrives in a fast-paced environment. The successful candidate will have a demonstrated ability to multi-task and will navigate competing priorities while being available outside of regular business hours.

　　This individual must be proactive, diplomatic, service-oriented, and able to learn preferences, communicate effectively and anticipate needs.

　　The successful candidate will be able to manage through ambiguity and work through others to obtain information needed to problem-solve, meet deadlines and provide effective and efficient support. Sense of humor, ability to stay calm under pressure, and demonstrated curiosity and enthusiasm for continuous learning in support of business and mission-critical objectives are highly desired.

　　Requires confidentiality, independent judgment and discretion in administering information of a sensitive and critical nature to Battelle with little to no supervision or direction.

　　Responsibilities

　　Acts as point person for both internal and external contacts with little to no supervision; ability to learn and adapt to complex Battelle processes, procedures, policies, points of contact, etc.

　　Assumes delegation of authority for assorted items, such as: travel requests, expense reports, purchase orders, etc.

　　Supports calendar and travel activity for VP, DE&I, and other members of the Human Resources Leadership Team.

　　Composes, organizes, and prioritizes large volumes of highly confidential correspondences, memos, emails, phone calls, etc. to determine what information can be answered directly, requires the immediate attention of the executives, or should be directed to another party within the organization.

　　Assesses all incoming materials, deciding the priority of those requiring the executives’ attention and takes action on all others as needed; includes preparing and composing written materials for signature and editing material from other offices to prepare for signature, including routing items to other staff, as appropriate.

　　Assumes responsibility to ensure the executives meet commitments and deadlines; confirms that materials requested from others are received and requested actions are completed.

　　Ensures that files necessary to the executives’ business activities are maintained and that materials are easily retrievable; prepares background material to assist in preparation for meetings.

　　Coordinates and manages the executives’ calendar and travel schedules; arranges all internal/external meetings, managing the agenda and meeting notes. Coordinates appointments, professional social events, determining priorities, both internal and external. Advises staff of the executives’ activities as appropriate.

　　Manages preparation of executives’ quarterly presentations to the Board of Directors by assisting in writing, editing agendas, reports and presentations, and coordinating deadlines; prepares additional business documents and communications, as needed.

　　Prepares presentation and other needed materials for Board of Directors meetings. Works independently to execute assignments on behalf of executive(s), as well as collaboratively with the Sr. Executive Assistant team to prepare and successfully execute the Board of Directors meetings in support of the Office of the CEO and the Office of the General Counsel/Corporate Secretary. Partners with the Board Coordinator and Assistant to the CEO to understand and meet deadlines and processes.

　　Attends team meetings upon request; documents action items and follows-up on actions as required.

　　Works independently or on a team on special projects and assists with various community relations’ activities.

　　Leads and coaches administrative staff. Fosters teamwork among the assistant team. Partners with CEO’s office to support business objectives and ensure effective scheduling and use of executives’ time.

　　Key Qualifications

　　Requires an associate or bachelor’s degree with a minimum of 8 years of experience in a similar capacity role, supporting a Corporate-suite executive, with experience in business practices and economics; or equivalent education and years of experience.

　　Must be proficient in a variety of computer software applications including Microsoft Word, Outlook, Excel, SharePoint, and PowerPoint.

　　Adept at social media tools, such as: LinkedIn, Twitter, Facebook, YouTube, etc.

　　Experience handling sensitive and confidential material and situations.

　　Strong ability to prioritize and multi-task with familiarity handling multiple high importance projects at the same time.

　　Attention to detail and proactive with analytical and communication skills.

　　Ability and willingness to work flexible hours including morning, evening, and weekends on an on call/as needed basis.

　　Ability and willingness to obtain appropriate active security clearance for periodic coordination of classified activities.

　　Benefits: Live an Extraordinary Life

　　We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

　　Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.

　　Take time to recharge : You get paid time off to support work-life balance and keep motivated.

　　Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.

　　Better together : Coverage for partners, gender-affirming care and health support, and family formation support.

　　Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.

　　Advance your education : Tuition assistance is available to pursue higher education.

　　Flexible work arrangements : You have options for where you work and when you work.

　　A Work Environment Where You Succeed

　　For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.

　　You will have the opportunity to thrive in a culture that inspires you to:

　　Apply your talent to challenging and meaningful projects

　　Receive select funding to pursue ideas in scientific and technological discovery

　　Collaborate with world-class experts in an inclusive environment

　　Nurture and develop the next generation of scientific leaders

　　Give back to and improve our communities

　　Vaccinations & Safety Protocols

　　Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).

　　Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.

　　The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.

　　For more information about our other openings, please visit www.battelle.org/careers