Location: Albany, NY Category: Promotional Posted On: Mon Jan 22 2024 Job Description:

　　Information Technology Services (ITS) at the University at Albany seeks applicants for a Senior Central Business Office Associate. She/He/They is responsible for managing the day-to-day financial and operational activities within ITS. This position plays a key role in the Central Business Office within ITS, which serves as a hub for all ITS finance, operations, and administration. The Senior Central Business Office Associate is an essential member of ITS and interacts with multiple departments across the university, including Purchasing, Budget, Accounting, Asset Management, Human Resources, and Facilities. The successful candidate is extremely organized, has an eagerness to learn, and a strong attention to detail, with the ability to identify and correct errors or inconsistencies in data. She/He/They will conduct their work with a high degree of integrity and a service mindset. The Senior Central Business Office Associate will have excellent communication skills and the ability to forge collaborative relationships. She/He/They work under limited supervision, as well as within a team environment. She/He/They will be a critical thinker and will have the autonomy to make decisions.

　　Primary Responsibilities:

　　Fiscal Management

　　Oversee all ITS accounts

　　Monitor expenses, allocation, and encumbrances; manage journal transfers and resolve any discrepancies

　　Prepare accounts for year-end close-out

　　Manage monthly reconciliation and investigate variances

　　Oversee ITS accounts payable in conjunction with University at Albany Accounting Office

　　Work with vendors to ensure invoices are accurate and respond to vendor inquiries

　　Work with ITS service owners to monitor budgets closely and help plan for renewals

　　Review expenditures to identify opportunities for cost-savings

　　Assist with procurements, as needed

　　Asset Management

　　Work collaboratively across ITS to ensure accurate asset management needs and processes are fulfilled in a timely matter

　　Ensure all purchases have the appropriate Asset Management forms

　　Record accurate information in the Asset Management database, including the addition and removal of assets

　　Human Resources

　　Coordinate work of student assistants

　　Assist with processing of Human Resources paperwork for ITS staff

　　Assist with search process and preparing for new hires

　　Additional Responsibilities:

　　Manage relationships with staff from ITS and other departments on campus to facilitate transactions for all Central Business Office activities

　　Serve as a backup for coverage of reception area

　　Perform all operations in compliance with SUNY and New York State financial / procurement policies

　　Handle confidential information and matters in a professional manner

　　Identify opportunities for automation and process improvements

　　Be available to provide scheduled support and consultation outside normal business hours, including occasional evenings, holidays, or weekends, within reasonable professional obligation and expectation

　　Lift/handle equipment, up to 50 lbs., on occasion

　　Job Requirements:

　　Minimum Qualifications:

　　Bachelor's degree at time of hire from a college or university accredited by a U.S. Department of Education (DOE) or internationally recognized accrediting organization

　　Minimum of three (3) years of relevant professional experience

　　Strong analytical and organizational skills

　　Excellent attention to detail, with ability to identify and address potential problems in advance

　　Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community

　　Applicants must demonstrate an ability to support diversity, equity, access, inclusion and belonging relative to their role

　　Preferred Qualifications:

　　Experience in fiscal management, budgeting, or procurement

　　Knowledge of SUNY Business policies, regulations, and financial systems

　　Additional Information:

　　This is a promotional opportunity for current UAlbany employees.

　　Eligibility for Consideration:

　　You must be employed at the University at Albany campus.

　　You must be in a State funded UUP professional position (MC employees are not eligible).

　　You must have a permanent, term, or probationary appointment (temporary employees are not eligible).

　　For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4 (http://www.albany.edu/hr/promotion.php) .

　　Professional Rank and Salary Range: Senior Staff Assistant, SL3; $57,000-61,000.

　　Special Notes: This is an in-person position and is not eligible for telecommuting. Visa sponsorship is not available for this position.

　　The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

　　Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].

　　THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

　　Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=171846