Under the supervision of the Financial Services Director, the purpose of the position is to preparesolicitations and proposals and multi-year procurement contracts for goods and services needed for all departments and functions within the Village of Indiantown.

　　Select Duties and Responsibilities:

　　Ensures compliance with approved Village Procurement Policy and all related procedures includingall applicable regulatory and State and Federal statutory requirements; prepares and submitsupdates for approval and implements accordingly.Advises user departments in determining purchasing needs and selection criteria andrequirements; reviews purchase orders for accuracy and compliance with policies and approvesaccordingly.Assists departments in developing specific short and long-range objectives for the attainment ofvarious goods and services; performs analysis on cost comparisons and evaluates quality andsuitability of specified commodities.Develops and responsible for written policies and procedures related to purchasing and contractfunctions.Prepares quotes, bid proposals, and requests for quotations by working directly with departmentstaff and vendors; analyzes and documents solicitation responses throughout the procurementprocess.Manages pre-bid conferences and selection committees; prepares contracts for legal review andapproval by the Village Attorney, Village Manager, and Village Council.Oversees records and files of requisitioned items quoted and bid analysis purchase ordersequipment specifications and technical reference information.Establishes vendor relationships and monitors vendor performance;makes recommendationsor changes in procurement sourcing based on performance delivery, cost, and overall results.Prepares and analyzes statistical data on commodities procured and related volume metrics ofrequisitions and purchase orders by requisitioner department and division; provides support to theFinancial Services Director in successful and timely completion of the annual financial audit.Obtains and interprets market prices and trends applicable to procurement issues; performs as awork-group leader on projects and trains new department requisitioners.Maintains current knowledge of regulatory and legislative developments affecting purchasingreporting functions to ensure proper application to responsibilities under charge.Conducts research and resolves discrepancies with vendor invoices, payment vouchers, and revenuevoucher receipts; escalates to department directors and/or the Financial Services Director asrequired.Responsible for developing detailed logs and schedules for departmental tasks andprocedures.Performs with initiative and independence in the performance of assigned duties; plansprioritizes, and completes tasks within established and required time frames; creates and managesdocumented processes and procedures for position duties as required and as approved by theFinancial Services Director or Village Manager.Develops and proactively updates financial metrics and dashboards related to procurementfunctions and processes under charge; develops ad-hoc reports as needed or requested.Communicates with Village departments and external vendors regarding payment processing andworkflow-related issues; responds to inquiries concerning status updates and general inquiries;follows up and resolves in a timely manner.Comfortable with leveraging technology to maximize the efficiency, consistency, and accuracy ofdepartmental business process workflows and to help implement business process improvement;participates as required in the testing of newly implemented or upgrades in information systemsrelated to the Financial Services Department.Demonstrates critical thinking and applies principles of sound logic; identifies and definesproblems, obtains empirical evidence, and draws valid conclusions.Responsible for commun cation with management and staff with changes and developments withinareas of awareness and assignment; escalates issues to the attention of management in a timelymanner, as appropriate and as conditions warrant.Maintains established organizational/departmental productivity standard.