Job Number 24005460

　　Job Category Administrative

　　Location Marriott International HQ, 7750 Wisconsin Avenue, Bethesda, Maryland, United States

　　Schedule Full-Time

　　Located Remotely? N

　　Relocation? N

　　Position Type Management

　　JOB SUMMARY

　　Talent Development at Marriott is positioned to fuel talent performance, enrich the lives of our associates, and accelerate company growth. With a disciplined focus on this vision, the opportunity exists to transform Marriott from having a traditional training organization to a function that enables the company to be more agile and innovative, and therefore competitive – a true learning organization. Talent Development is involved in nearly every major company priority and growth effort – as ensuring our associates have the knowledge, skills and capabilities to flawlessly meet our guest expectations is key.

　　The Senior Administrative Assistant provides administrative support to the SVP, coordinates broader team administrative and business management tasks and supports project work as needed to achieve the department’s priorities. Duties include general administrative tasks, invoice processing, contract support, data analysis, tracking and reporting, team coordination, and team meeting/event planning and execution. Strong organizational and interpersonal skills as well as good judgment and decision-making and a high level of self-initiative are required.

　　In short, this role serves as a key partner for ensuring the Talent Development organization is a smooth-running machine with strong connectivity and communication flowing between leaders and teams, high engagement to maintain and achieve the critical work of the function, and effective business management support so that the department’s operational and vendor partners’ business needs are met.

　　CANDIDATE PROFILE

　　Education and Experience

　　Position requires ability to work in a fast-paced, multiple task environment providing administrative support to multiple team members.

　　Position requires a complete knowledge of a full range of administrative processes gained through of minimum of 5 years administrative experience, preferably in a human resource or Marketing function.

　　Position requires complete knowledge of the mission, functions, organizational structure, policies and procedures of their department and division and a general knowledge of those pertaining to the Company. Incumbent is viewed as a resource to others concerning these areas.

　　Knowledge of advanced functions of Microsoft Office (Outlook, Teams Word, Excel, and PowerPoint).

　　Other Required Skills

　　Thrives working in a fast paced, high energy, and progressive environment.

　　Ensures that all work is completed effectively, monitors the progress of work against schedules and budgets; maintains high performance standard; works effectively by using a highly collaborative style.

　　Meets internal and external customer needs by developing and maintaining effective relationships with both internal and external customers and by promoting a customer service orientation within the organization.

　　Fosters relationships and a positive climate to build effective teams that are committed to organizational goals and initiatives; demonstrates flexibility in approach.

　　Creates an atmosphere in which timely information flows smoothly both upward, laterally and downward through the organization; possesses exceptional communication skills.

　　Supports, manages and initiates change within the organization, taking steps to remove barriers or to accelerate its pace.

　　Actively pursues learning and self-development to enhance personal, professional and business growth; shares learning.

　　Will be working with proprietary and/or confidential information so a high degree of professionalism and confidentiality are required.

　　Able to conceptualize and create non-routine documents and implement automated work processes and general administrative improvements. This position requires incumbent to exercise sound independent judgment when handling non-routine issues.

　　Ability to prioritize and keep a positive attitude and perspective on what needs to be done efficiently and professionally in an environment of changing priorities and demands.

　　CORE WORK ACTIVITIES

　　Calendaring, team communication & connectivity

　　Actively manage SVP’s schedule including key forums sponsored by Talent Development including Steering Committees, business reviews, and All-Hands-like meetings. In addition to basic scheduling functions, also anticipates and prioritizes scheduling needs based on deadlines and deliverables. This will require coordination with leaders and other key stakeholders both internally and externally to the Talent Development team.

　　Manage high volume calendar and synthesize actions needed. Ability to act quickly, seamlessly and professionally in time sensitive situations.

　　Facilitate staff meeting agendas; attend meetings to keep minutes, track and communicate follow-up items.

　　Performs general administrative such as scheduling, organizing and maintaining files, coordination of team meetings, agendas, materials and communications.

　　Proactively manage and coordinate recurring and ongoing activities that involve the leaders of the organization, including organization charts and engagement related information/activities (birthdays, anniversaries, etc).

　　Provides back-up coverage for Executive Admin to the Global Chief HR Officer, and other areas upon request.

　　Business management support

　　Supports the Talent Development department and Finance Business Partners in financial administrative tasks (e.g., vendor set ups, invoice processing, forecasting, expense reporting). Responsible for the processing of invoices monthly, ensuring charges are accurately posted. Runs reports and conducts simple financial and data analysis using multiple data points, as directed.

　　Supports the Talent Development department and HR Contracts function in contracting related administrative tasks (e.g., vendor set ups, routine contract drafting, contract routing).

　　Team Engagement

　　Plans team engagement efforts including all hands meetings, educational sessions and recognition efforts.

　　Manages all aspects of meeting planning for departmental meetings including all-hands and offsite meetings. Gathers agenda items, sets up meetings and make scheduling changes with minimal direction. Responsible for ensuring offsite meetings are in line with budget management requirements evaluating and providing meeting logistic recommendations including the location and F&B needs.

　　Other Administrative Needs

　　Manages cyclical administrative duties for the department with limited oversight including work readiness/work exist, business readiness.Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

　　Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.