SECRETARY SPECIALIST - 43001459

　　Date: Jan 22, 2024

　　Location:

　　OCALA, FL, US, 34482

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 820994

　　Agency: Financial Services

　　Working Title: SECRETARY SPECIALIST - 43001459

　　Pay Plan: Career Service

　　Position Number: 43001459

　　Salary: $32,760.00

　　Posting Closing Date: 02/05/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY

　　DIVISION: STATE FIRE MARSHAL

　　BUREAU: FIRE STANDARDS AND TRAINING

　　CITY: OCALA

　　COUNTY: MARION

　　SPECIAL NOTES:

　　High school diploma or equivalent isrequired.

　　Preferencewill be given for anassociate or bachelor’s degree.

　　Additionalrequirements:

　　A minimum one (1) year experience in general secretaryorclerical work such as switchboard operation, customer service, filing, or equivalent experience.

　　Additional preferencewill be given to applicants with:

　　One (1) year experience with Microsoft Office Suite.

　　Must have a valid and current driver’s license.

　　This position will be filled at the base salary of $32,760.00, which is non-negotiable.

　　Employees of the Department of Financial Services are paid on a monthly pay cycle.

　　This position requires a security background check, including fingerprint as a condition of employment.

　　Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

　　MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

　　Knowledge of general office procedures and practices.

　　Knowledge of correct grammar usage.

　　Knowledge of computer software such as Microsoft Office programs, database(s) used to maintain records.

　　Knowledge of principles and techniques of effective verbal and written communication.

　　Ability to understand and apply applicable rules, regulation, policies, and practices.

　　Ability to effectively communicate orally and in writing with the public.

　　Ability to work independently and as the member of a team.

　　Ability to utilize personal computers for work processing, data entry, and spreadsheet development.

　　Ability to identify and solve problems.

　　Ability to access, input and retrieve data from personal computer.

　　Ability to prepare correspondence.

　　BRIEF DESCRIPTION OF DUTIES:

　　Mail nine-month renewal notices for Firefighter Certificate of Compliance. Prepare and mail correspondence as needed.

　　Manage a multiple line switchboard including the ability to provide information clearly and accurately with good listening skills.

　　Assists firefighters with the Refresher Retention process and applications.

　　Responsible for checking for Standards and mail in the Bureau’s mailroom and distribution.

　　Mail/e-mail ProBoard or IFSAC applications upon request.

　　Mails training academies approval letters and certificates for annual renewals.

　　Accept application fees for state certification examinations through NIC.

　　Other related work as assigned by Supervisor.

　　If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

　　Nearest Major Market:Ocala