Summary The incumbent serves as the personal assistant to the Assistant District Manager providing program and administrative suspport through a broad range of technical and administrrative areas, as well as guidance and assistance to support staff in subordinate branches. This position is Outside the bargaining unit. Responsibilities As personal assistant, exercises exclusive control over the calendar and schedules appointments and conferences; makes arrangements for travel, arranging schedules of visits, making reservations, assembles and organizes material for speaking engagements. Serves as primary point of contact in one or more of the following activities: FOIA responses, preparation of district activity reports, tracking of Mine Plan Approvals, Legal Identifications of Mine databases, and/or the development of SOPS and databases for using in performing and tracking these and other data activities. Represent the Assistant District Manager at conferences, seminars or meetings with MSHA on matters or subjects within the purview of the position or that have been specifically assigned. Receives and screens all visitors and telephone calls. Performs special research projects for the Assistant District Manager which may occasionally involve policy or operational matters. Screens and obtains information from various sources, analyzes and evaluated the information gathered and presents the findings in a clear and concise manner. Based on employee's own knowledge of policy and procedures, makes recommendations to the Assistant District Manager based on the findings. Coordinates and tracks the status of ongoing tasks and projects. In the absence of the Assistant District Manager, assumes responsibility for ensuring that requests for action or information are made known to subordinate staff who can satisfy the inquiry/request. Provides assistance to the Assistant District Manager on sensitive and confidential information. Conveys priorities, messages, instructions, information and requests and follows up as necessary. Reviews documents and correspondence prepared by other assistants for signature of, or requiring coordination with, the Assistant District Manager for conformance with regulations, grammar, format, and special policies of the agency. Reviews incoming publications, regulations, and directives which may affect the District due to their subject matter. Incumbent determines those that can be acted upon personally and takes necessary action. Determines those of importance or interest to the Assistant District Manager and refers them to him/her or a subordinate member of his staff for review and comment. Receives and reviews incoming correspondence, maintains control records, and gathers needed relevant material as necessary. Requirements Conditions of Employment Qualifications You must meet the Specialized Experience and the Proficiency Requirement to qualify for Secretary (Office Automation), as described below. For GS-07: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-06, in the Federal Service. Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Qualifying specialized experience for GS-07 includes experience in at least four or more of the following: Review or proofread documents for conformance, format, or grammatical accuracy; Prepare documents, correspondence or reports using computer software programs; Maintain office support tasks such as office calendar, scheduling appointments, coordinating travel, or managing time and attendance records; Research, locate, and assemble information for various reports, briefings, and/or conferences; Create and maintain records and files; Communicate with customers through a variety of contact methods (e.g., email, telephone, in-person, web form inquiries); Coordinate meetings, trainings, or seminars. You must have a typing proficiency of 40 words per minute based on a 5-minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency. Education There is no education substitution at the GS-07 grade level. Additional Information Persons who are deaf, hard of hearing, blind, or have speech disabilities, please dial 711 to access telecommunications relay services. The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflects the diversity of the people we seek to serve, and models a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered. Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company that may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact Tara Werner at [email protected] or 972-850-2510. Based on agency needs, additional positions may be filled using this vacancy. Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Additional information is available here. The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act. Note: The FCA does not apply to some positions specified under the Act, such as law enforcement or national security positions.