Summary You will serve as a DEPARTMENT SECRETARY (OFFICE AUTOMATION) for PUGET SOUND NAVAL SHIPYARD & INTERMEDIATE MAINTENANCE FACILITY of PSNS and IMF. Responsibilities You will serve as the office manager for the Department. You will maintain and control the supervisors calendars advising them daily of appointments or conferences. You will obtain and provide background information on various subject matter and present information to supervisors prior to scheduled phone calls, visitors or meetings. You will schedule, reschedule, or refuse appointments without prior approval and must accept or decline invitations to meetings, using initiative and discretion. You will receive and screen visitors and phone calls from shipyard managers, NAVSEA officials, and military visitors for the Department Managers, referring them based upon knowledge of programs and operations. You will make arrangements for conferences, reserve space for the conference, and notify each person who is to attend of the date, time and place as well as the subject matter. You will be responsible for the preparation and processing of department travel using the Defense Travel System (DTS), to include knowledge of travel itself, lodging and rental cars. You will input time into SUPDESK daily and oversee time and attestation administration to support the department. You will establish and maintain files in accordance with the Records Management requirements. You will use Department of Navy correspondence manuals to format and edit letters and memorandums. You will provide basic supply management (ordering and receipt). You will perform basic budget tracking (e.g., expenditures, balances, awards, etc.). Requirements Conditions of Employment Qualifications For the GS-08: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing administrative support in an office setting to include using office automation and software systems to make travel arrangements, preparing reports and correspondence, scheduling appointments, and identifying and resolving administrative matters. For the GS-07: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Performing office support functions to include utilizing automated systems to prepare and edit correspondence or memoranda, maintain and control an electronic calendar, and maintain filing systems. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. This position is eligible for part time, full time or ad-hoc telework at the discretion of management. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/ Military Spouse Preference applicants will receive priority consideration at the Full Performance Level (FPL) and if determined to be Best Qualified at the FPL, and selected, must be placed at the FPL. A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.