Sarpy CountySecretary II: Public Defender's OfficeSALARY

　　$18.47 - $24.89 Hourly

　　LOCATION

　　Papillion, NE

　　JOB TYPE

　　Full-Time

　　JOB NUMBER

　　01101

　　DEPARTMENT

　　Public Defender's Office

　　OPENING DATE

　　01/23/2024

　　CLOSING DATE

　　2/6/2024 11:59 PM Central

　　JOB OVERVIEWESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIESMINIMUM QUALIFICATIONSPHYSICAL DEMANDS AND WORKING CONDITIONS*PREFERENCE WILL BE GIVEN TO CURRENT ELIGIBLE SARPY COUNTY EMPLOYEES*

　　GENERAL PURPOSEUnder the general supervision of the Administrative Office Manager or designee, performs a variety of semi-skilled administrative work preparing juvenile case documentation and files requiring moderate responsibility and independent judgment.

　　ESSENTIAL FUNCTIONSPerform administrative support for the Public Defender staff.Prepare all documentation for cases referred to the Public Defender's office as assigned.Ensure information (e.g., letters, motions, police reports, etc.) is entered or scanned in system in a timely and accurate manner.Forward relevant information to other agencies.Schedule meetings for clients to meet with assigned attorney.Answer calls in a professional and courteous manner, schedule appointments, and take and deliver messages.Type briefs for attorneys, ensuring format conforms to established guidelines.Prepare and file brief extensions, motions and appeals as directed, ensuring proper signatures and seals are present.Establish and maintain filing systems, both computer based and physical documents.Transcribe dictation as assigned.Establish and maintain effective working relationships with supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, clients, and the general public.Report to assigned worksite with regular, predictable, and consistent attendance.

　　Peripheral DutiesServe as a member of various committees as assigned.Perform other duties as directed and assigned.

　　REQUIRED MINIMUM QUALIFICATIONSEducation and Experience:High school diploma or GED required.Two (2) years of work experience in an administrative, clerical or secretarial position required.Legal secretary experience preferred.Must be able to type 50 net words per minute (nwpm).Necessary Knowledge, Skills and Abilities:Working knowledge of computers and software/data processing programs including, but not limited to, WordPerfect, Microsoft Office SuiteKnowledge of the Criminal Justice legal systemKnowledge of legal terminologyWell-developed communication skillsAbility to work independently and make sound decisionsAbility to manage and maintain confidential and sensitive informationAbility to prioritize and complete projects within deadlinesAbility to perform tasks with attention to detail and a high degree of accuracyAbility to work under pressure and/or frequent interruptionsAbility to navigate stressful situations while maintaining composureAbility to understand and follow exacting verbal and written instructionsAbility to communicate effectively, in English, both verbally and in writingAbility to operate equipment including, but not limited to, multi-line phone, computer, typewriter; copy machine, printer, scanner, 10-key calculator, transcriber, and fax machine

　　PHYSICAL DEMANDS AND WORK ENVIRONMENTThe physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential tasks.

　　While performing the duties of this job, the employee is frequently required to sit/remain stationary, talk, and hear (i.e. communicate / exchange information), and operate/manipulate equipment (e.g. use hands to finger, handle, or feel objects, tools, or controls). The employee is occasionally required to walk/move about, stand (i.e. remain upright), stoop, bend, climb, kneel (i.e. position self), and reach.The employee must occasionally lift and/or move up to 20 pounds.

　　Required sensory abilities include vision and hearing. Visual abilities, correctable to normal ranges, include close and color vision as well as the ability to adjust focus. Communication abilities include the ability to talk (verbal exchange / exchange information) and hear (exchange information accurately) within normal ranges. Incumbent must be able to exert sustained concentration for several hours at a time.

　　Work is performed indoors in an office setting. Work may be fast-paced when dealing with multiple clients, priorities, and time constraints. The noise level is typically quiet to moderate.

　　SELECTION GUIDELINESFormal application, rating of education and experience, interview, reference checks, verification of education, successful completion of a national criminal background check, successful completion of a pre-employment drug screen, and other job related tests or background checks as may be required.

　　DISCLAIMERThe job description is current as of the date signed. Any omission of specific statements does not exclude them from the position if they are similar, related, or a logical assignment to the position.

　　The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

　　Agency: Sarpy County

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　　Address: 1210 Golden Gate Drive

　　Papillion, Nebraska, 68046```{=html}

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　　Phone: 402-593-4465 402-593-4487

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　　Website: http://www.sarpy.gov

　　No high school

　　High School or GED

　　One year of college

　　Up to 2 years of college

　　Up to 3 years of college

　　Bachelor's degree

　　Master's degree

　　None

　　Less than one year experience

　　1 year experience

　　2 years experience

　　3 years experience