Position Title:Registrar Specialist II

　　Job Group:Professional & Scientific

　　Required Minimum Qualifications:Bachelor’s degree and 2 years of related experience

　　Preferred Qualifications:Professional experience working in a student services role as part of a student services, academic advising, registrar, or admissions office.

　　Experience interpreting and communicating complex academic policies related to the academic catalog, curriculum, or degree audit.

　　Experience which demonstrates the ability to analyze problems, communicate complex solutions, and focus on details of a project. 

　　Experience which demonstrates strong communication and collaborations skills

　　Job Description:

　　The Office of the Registrar is seeking a Registrar Specialist II to join the Academic Planning and Progress team. This team supports the creation and ongoing maintenance of undergraduate academic progress reports (i.e., degree audits) and academic plan templates (i.e., four-year plans.) Accuracy of these tools is essential as they are relied on by students, advisors, academic units, certification and financial aid officials, and for degree completion.

　　Iowa State University is a global, culturally diverse, and welcoming institution where students, faculty, and staff flourish.  We know broad experiences and perspectives are vital to advancing innovation, thinking critically, and solving complex problems.  We translate these values into action by seeking individuals who champion the educational success of all students and support the professional success of colleagues consistent with the University’s Principles of Community (https://www.diversity.iastate.edu/connect/principles) .

　　The chosen candidate must be an analytical thinker who thrives in an environment where solving complex problems is the norm. Similarly, the ability to communicate complex solutions or technical processes to an external audience is required. A proven track record of attention to detail while simultaneously not losing sight of the larger goals of the team and the university is required. Collegiality is expected and the chosen candidate will need to enjoy both working independently and as part of a small team to complete tasks within strict timelines. This position will be expected to enforce the requirements of the Federal Education Rights and Privacy Act (FERPA) as well as all applicable university policies. The successful candidate thrives in a deadline driven environment and welcomes the evolution of priorities and challenges that come with significant organizational change.

　　The Office of the Registrar values work life balance and supports University WorkFlex options. These options include scheduled hybrid work days (up to 60%) and flexible start/stop schedules ranging from 7:30AM – 5:30PM. The selected candidate will be expected to work during University Commencement Ceremonies each fall and spring semester, which occur outside of posted business hours.

　　This is a two-year term position.

　　Example of Duties

　　Provides exceptional customer service to students, families, and individuals from across campus

　　Gathers and analyzes academic requirements from the academic catalog and supplemental documentation provided by the academic units

　　Creates configuration in Workday Student which best matches the specifications identified

　　Communicates configuration solutions to campus partners and incorporating feedback as able into the design

　　Troubleshoots complex and escalated configuration issues

　　Level Guidelines• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems• Responds to a broad range of inquiries and requests• May provide training and/or direction to lower-level staff• May lead projects of moderate scope and complexity• Provides guidance to students

　　Appointment Type:Regular with Term Appointment (Fixed Term)

　　Proposed End Date or Length of Term:March 4, 2026

　　Number of Months Employed Per Year:12 Month Work Period

　　Time Type:Full time

　　Pay Grade:PS807

　　Application Instructions:

　　To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program• This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.

　　Original Posting Date: January 23, 2024

　　Posting Close Date:January 30, 2024

　　Job Requisition Number:R13869

　　By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

　　Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University's Principles of Community. (https://www.diversity.iastate.edu/connect/principles)

　　All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

　　Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email [email protected] .

　　If you have questions about the application process please email [email protected] or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email [email protected] or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

　　General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.