Regional Administrative Specialist

　　Requisition ID: 191722

　　Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

　　MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Regional Administrative Specialist to join our team.

　　As a Regional Administrative Specialist, you will be responsible for providing administrative and operational support to Financial Consultants and Portfolio Managers.

　　Is this role right for you? In this role you will:

　　Process documentation requests and input transaction requests as directed by Financial Consultants

　　Partner with Financial Consultants and Portfolio Managers in booking client meetings

　　Respond effectively to all inquiries from current and prospective clients concerning MD products and services

　　Respond to last minute requests from Financial Consultants during client meetings

　　Maintain a follow-up system for inquiries, complaints, and problem resolution, ensuring that established MD service standards are being met in a timely manner

　　Provide support and participate in the research and resolution of client issues

　　Complete file preparation for Financial Consultants and Portfolio Managers in advance of client meetings

　　Prepare and process new account documentation as required 

　　Update the database for all client contact, ensuring that all client information & notes are recorded correctly

　　Maintain monthly compliance related tasks as required

　　Liaise with accountants and third parties as required

　　Prepare business correspondence to clients and third parties

　　Participate in projects as required

　　Provide reception coverage and general office duties

　　The Must Haves:

　　Community college diploma in Business Administration or equivalent

　　2 years’ experience in an administrative or clerical position, preferably within the financial services industry

　　Proficiency in the use of Microsoft Windows and its applications including Excel, Word, PowerPoint, and MS Outlook

　　Working knowledge of CRM2 

　　Canadian Securities Course (CSC) & Conduct and Practice Handbook (CPH) are considered assets

　　Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

　　A dedication to client service

　　Strong organizational skills

　　Strong attention to detail and follow-through skills

　　Excellent verbal and written communication skills

　　Initiative and are resourceful

　　An ability to work independently or effectively within a team

　　An ability to manage multiple priorities in a fast- paced environment

　　An ability to effectively manage change

　　A focus on achieving results

　　Location(s): Canada : Ontario : Ottawa

　　Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

　　At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, pleaseclick here (https://www.scotiabank.com/careers/en/careers/technical-support-for-applicants.html) . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.