Job Description:

　　Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.

　　Department Specific Job Responsibilities:

　　Serves as the main point of contact for the payroll department by answering phone calls, distributing departmental mail and monitoring the payroll email box. Works with university departments in answering questions and resolving Payroll issues that may occur. Identifies departmental needs and makes suggestions accordingly to comply with payroll protocol. Escalates complex issues to the appropriate person within the department or university.

　　Maintains all payroll records and is responsible for protection and/or release of such records. Provides employees with copies of paystubs and W2s as requested. Fills public records requests.

　　Compiles reports, creates spreadsheets, analyzes data, responsible for account reconciliations of the payroll department. Responsible for the creation of direct payments after each payroll run. Sends the direct payments to Accounts Payable and picks up the checks when they are ready.

　　Completes data entry of accrual payouts and deferred comp changes in the payroll system. Responsible for a portion of the maintenance associated with Glacier, the system used for international staff and students.

　　Receives salary adjustment requests from UHR . Calculates the adjustment based on the individual nature of each request. Provides the calculation back to UHR and then ensures the adjusting entry is added to the employee’s record.

　　General Job Responsibilities:

　　Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data.

　　May lead and/or supervise TAS staff and/or student employees.

　　Coordinates, and maintains a complex record system or database of specialized records.

　　Researches complex record or data problems and provides recommendations or resolution. Makes decisions by reviewing information against guidelines such as transfer credit evaluation.

　　Coordinates the processing, maintaining, and monitoring of records and/or data. Audits record activity to ensure compliance and accuracy.

　　Serves as primary contact for release and protection of confidential and sensitive records.

　　Implements and oversees guidelines for deletion of records.

　　Prepares, analyzes, and distributes reports.

　　Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.

　　Minimum Qualifications:

　　Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related records management experience. An equivalent combination of education, training, and experience is acceptable.

　　Specific knowledge, certifications, and licensure will apply at the position level.

　　Planning Unit: Office of the President

　　Department: Payroll

　　Applicants may contact this person if they have questions about this position: Kristen Andrews, [email protected]

　　Employment Type: full-time regular

　　Advertised Salary:

　　Minimum of $16.84 hourly rate