Real Estate Services Administrator

　　Job ID

　　151395

　　Posted

　　23-Jan-2024

　　Service line

　　Advisory Segment

　　Role type

　　Full-time

　　Areas of Interest

　　Administrative, Property Management

　　Location(s)

　　Pasadena - California - United States of America

　　About the role

　　As a CBRE Real Estate Services Administrator, you will provide general administrative support and assist with tenant and vendor customer service needs.What you’ll do

　　Perform a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

　　Maintain tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

　　Work with building technician staff and vendors to compile a list of maintenance items, open work orders, and coordinate status of work assigned to vendors.

　　Coordinate tenant events and appreciation. Assist with publication and issuance of tenant newsletter.

　　May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

　　Assist with budget preparation by researching costs for supplies and services and acquiring bids as directed. Follow bid process guidelines. Assist with preparations of monthly and quarterly management reports.

　　Assist with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.

　　Administer accounts payable and accounts receivable. Code invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

　　Other tasks as we assign.

　　What you’ll need

　　High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.

　　Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

　　Ability to write routine reports and correspondence, respond to common inquiries or complaints, and effectively present information to an internal department and/or large groups of employees.

　　Understand basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

　　Ability to understand and carry out general instructions and problem solve in standard situations.

　　Intermediate to advanced skills with Microsoft Office Suite.

　　You are currently authorized to work in the United States without the need for visa sponsorship now or in the future.

　　Why CBRE?

　　At CBRE, we pride ourselves on our RISE values of Respect, integrity, Service and Excellence! CBRE is the global leader in commercial real estate and investment.

　　We offer a wide range of benefits including 401k, company paid holidays and paid time off.

　　*California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range for the Real Estate Services Administrator position is $50,000 - $55,000.. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

　　Benefits for Full-Time Employees:

　　Corporate welfare benefits, which includes medical, dental, vision, disability, health care and dependent care reimbursement accounts, life and AD&D insurance

　　401(k) Plan

　　Paid time off, parental leave, and holidays are available as established by Company policy

　　CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

　　NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

　　CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)