Project Supervisor

　　Job ID

　　133145

　　Posted

　　19-Jan-2024

　　Service line

　　GWS Segment

　　Role type

　　Full-time

　　Areas of Interest

　　Project Management

　　Location(s)

　　London - England - United Kingdom of Great Britain and Northern Ireland

　　JOB SUMMARY

　　The purpose of this position is to provide administrative support to the Project Management team.

　　ESSENTIAL DUTIES ANDRESPONSIBILITIES

　　Oversees and manages project documentation and coordinates documentation revisions anddistributions.

　　Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.

　　Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration,including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.

　　Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).

　　Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations,Purchase Orders).

　　Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.

　　Acts as a point of contact for escalated matters among the team.

　　Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.

　　Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).

　　Other duties may be assigned.

　　SUPERVISORYRESPONSIBILITIES

　　No formal supervisoryresponsibilities in this position. May provide informal assistance such as technical guidance, and/or training to coworkers.

　　QUALIFICATIONS

　　To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.

　　Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　EDUCATION and EXPERIENCE

　　High School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS) , College Diploma in Architecture or Engineering Technology or equivalent preferred. Minimum of one year(s) of related experience.

　　CERTIFICATES and/or LICENSES

　　None.

　　COMMUNICATION SKILLS

　　Ability to comprehend and interpret instructions, short correspondence,and memos and ask clarifying questions to ensureunderstanding.Ability to write routine reports and correspondence.Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

　　FINANCIAL KNOWLEDGE

　　Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

　　REASONING ABILITY

　　Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

　　OTHER SKILLS and ABILITIES

　　Intermediate skills with project management software and Microsoft Office Suite products.

　　Proven organizational skills. Ability to complete multiple tasks as assigned.

　　SCOPE OF RESPONSIBILITY

　　Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

　　CBRE GWS

　　CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

　　Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

　　CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)