Project Co-Ordinator

　　Job ID

　　151025

　　Posted

　　16-Jan-2024

　　Service line

　　GWS Segment

　　Role type

　　Full-time

　　Areas of Interest

　　Administrative, Construction, Facilities Management, Project Management

　　Location(s)

　　Antwerp - Antwerpen - Belgium

　　About CBRE Global Workplace Solutions

　　As one of the business units in CBRE, Global Workplace Solutions provides end-to-end services across the complete life cycle of the workplace, helping to improve business operations and reduce cost. As a one-stop solutions provider with a broad array of long-term customers and customized services, Global Workplace Solutions has delivered US$3 billion in savings to customers over the past ten years.

　　CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees and serves real estate owners, investors and occupiers through more than 400 offices worldwide.

　　CBRE Global Workplace Solutions is a leading global provider of integrated facilities, project management and corporate real estate management.

　　We are currently looking for an all-round Project Co-ordinator / Administrator Support to support our client's sites in Antwerp, Belgium.

　　Job Purpose:

　　You will assist the Projects Development and Execution Managers on the account with varied administrative support.

　　The function will assure a variety of tasks related to finance administration, quality, safety (SSHE) and project management. Are you familiar with a broad range of Project management support, practices and procedures and able to plan and accomplish goals in a wide degree of creativity and latitude?

　　Drive high quality commercial performance through understanding the contractual commitments, allow better buying and use preferred suppliers.

　　Conducting supplier surveys

　　Compiling financial reports

　　Liaising with the Project Managers regarding payment of invoices

　　Continually develop systems to maximize efficiency benefits for the customer and GWS.

　　Update labor allocations to ensure accurate reporting

　　Finance

　　Support the preparation and delivery of monthly Reviews.

　　Co-ordination of the billing application, calculating margins, raising invoices and submitting to client

　　Chasing of debt to keep within contractual terms

　　Creation and review of management reports such as P&L, WIP, Debt, OPO's & Invoice Pool

　　Raising and reviewing Purchase Order Requests

　　Comprehensive spend tracking

　　Follow up of weekly and ad hoc reporting

　　Drive high quality financial performance to influence P&L result.

　　Quality and Safety

　　Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements

　　Reporting and management of work management system (Kahua)

　　Logging hazards & customer feedback on the QHSE Management Portal

　　Subcontractor reviews

　　Log books compliance

　　Support the Safety Supervisor in administration according to the customers QHSE requirements

　　People

　　Timesheets

　　Updating of the team attendance planner

　　Promote DE&I culture.

　　Other

　　Obtaining supplier quotes and uploading onto the internal system for approval

　　Constantly improve quality, service and efficiency.

　　Profile

　　Higher educational qualifications or degree

　　IT Skills (Excel, Word and presentation software packages) to achieve key tasks and give the business a sound reporting base.

　　Superior written and verbal communication skills with strong oral presentation skills.

　　Very good knowledge of English

　　Capable of working in a matrix environment.

　　Understands the requirements of operating in a contract environment.

　　Previous experience of a service industry role using operating systems such as SAP

　　Customer focus skills with a passion for customer service.

　　Self-motivated and ambitious

　　Results/ task orientated, with attention to detail and accuracy.

　　Excellent time management and organizational skills

　　Commitment to continuous improvement

　　Ability to work as part of a team, as well as independently.

　　Calm manner, able to work under pressure and with changing demands and priorities

　　Confidential and discrete approach

　　Knowledge of safety, construction or project management is a plus.

　　What can we offer?

　　In return, we offer an excellent salary and benefits with fantastic opportunities for progression in a growing business. Our success is driven by motivated employees. Our human resources policy aims to create a favorable working atmosphere where talented people can evolve and where attention is paid to a good balance between professional and private life. Results-oriented while having fun!

　　CBRE GWS

　　CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

　　Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

　　CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)