Project Administrative Assistant / Analyst

　　Temecula, CA

　　Full Time

　　Services

　　Entry Level

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　　Cennox is seeking an Administrative Assistant

　　to join our thriving Projects Division

　　in Temecula, CA! 

　　Position Summary :

　　Under the general direction of the Project Managers, the Administrative Assistant performs a wide variety of administrative duties, many of which are Excel-based. The ideal candidate will have very strong Excel skills, as well as be reliable, prompt, and professional with strong organizational skills, and the ability to perform multiple tasks simultaneously while prioritizing responsibilities and work assignments. Most importantly the ideal candidate will be able to maintain a high level of business ethics and integrity.

　　Essential Duties and Responsibilities include the following, but not limited to:

　　Provide administration support to the Projects Division managers

　　Create Excel spreadsheets and dashboards to track project activity

　　Verify and process paperwork & photos daily with accuracy

　　Create purchase orders

　　Process invoices upon job completion

　　Request payment to subcontractors

　　Accurately look over the team work logs and approve daily

　　Make sure the techs are planning out their monthly schedules proficiently and completing those assignments on time.

　　Communicating to Project Manager or Customer when they do not have access, need to reschedule, or other various day-to-day issues

　　Submit travel arrangements as needed

　　Attend team and customer calls

　　Provide communication with customers, including making customer notification calls

　　Maintain general online files, including job files, vendor files, and other files related to the company’s operations

　　Locate new subcontractors for upcoming contracts nationwide

　　Performs other duties as assigned

　　Qualifications, Job Skills & Requirements

　　Excellent Computer skills required, MS Office (Excel, Word, PowerPoint, Outlook)

　　Proven experience with creating and maintaining Excel dashboards and linking spreadsheets

　　Good understanding of financial and accounting

　　Excellent communication skills both written and verbal

　　Excellent customer service

　　Ability to meet deadlines with strong organization, time management, and prioritization skills

　　Tenacious in seeking the resolution of issues/problems – ‘can do’ attitude

　　Good understanding of Microsoft Office including Outlook, Excel, & SharePoint

　　Experience and Education:

　　High School Diploma or equivalent.

　　Project administration/coordination experience a plus

　　Experience in an office environment is a plus

　　Experience working with federal/governmental or financial institutions is a plus

　　Physical Requirements:

　　Ability to sit and stay focused for long periods of time

　　Vision correctable to 20/20

　　Finger dexterity for keyboarding and computer usage

　　Cennox provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

　　This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.