Description Are you a dynamic individual with Project Administration experience that is looking for an organization that values not only the client but the team member experience? Do you excel at making connections with potential clients and then have the follow-through to make them forever clients? If so, then please consider applying to be part of our growing team. We are currently seeking a Project Administrator to join our Omni finance team supporting our Meso business in Minneapolis, MN. Omni is the parent company of a portfolio of commercial interiors and facility service companies. As one of the largest commercial furnishing providers in the country, creating spaces that are engaging, inspiring, and perfectly tailored to our clients' needs and goals. Our clients range from small business owners to Fortune 500 corporations, healthcare, education, sports arenas and hospitality environments. Meso serves as our growing digital interior construction business. At Omni, we believe in providing the best possible service to our clients and constantly striving to provide the best possible work environment for our team members. PRIMARY FUNCTION We are actively looking for a Project Administrator that can step in and help assist the project management team in a fast-paced work environment. Provide sales support for multiple large- and small-scale clients. Coordinate and manage client daily orders and projects beginning with proposals/quotes through the project installation. Utilize the Great Plains to enter quotes and orders with a high level of accuracy. Consistently communicate ongoing order status, progress and issues with team and client. Respond timely and accurately to clients' daily requests for service and questions. Act as a resource to the team, gathering information, solving problems, and communicating with the Project Team, vendors, Service Provider and other internal and external partners. Accurately create quotes and orders for clients for standard and non-standard client requests. Coordinate and manage client orders. Communicate status to client and Team. Monitor and expedite just-in-time shipping dates to meet client requirements. Interface with vendors and shippers to resolve problems. Consistently communicate ongoing order status, progress and issues with Team and client. Prepare and update customer order status reports based on client request or requirements. Investigate to resolve vendor and client invoice discrepancies in order to ensure the receipt of timely customer payments. Submit client invoices per client requirements if applicable. Partner with Project Team to document, research and resolve delivery and installation punch list issues. Enter orders for parts and product required. Enter quote and service requests for labor using third party business system (ServiceTRAX). Facilitate a timely response to clients' daily product and service requests accurately. Take partners as appropriate. Assist Sales Team with bid and request for proposal responses, close-outs and submittals. Act as a resource to the project team, gathering information, solving problems, and communicating with vendors and other teams. Participate in project meetings as required based on size, scope and complexity. Manage client exemption certificates to ensure proper sales tax billings. Work in tandem with Controller to ensure accurate cost code usage. Assist with the organization of weekly project reports. While this job description accurately represents the current primary duties of the role. CORE STRENGTHS / ATTRIBUTES Communicates/Collaborates Effectively: Strong verbal and written communication and presentation skills. Ability to tailor message across a variety of audiences. Strong interpersonal skills; develops and maintains positive relationships internally and externally. Strong team player. Strategizes and Problem Solves: Problem solving orientation; critical thinking skills; understands how their work relates to the whole; genera es new ideas that add value; ability to seek out appropriate information to make effective decisions. Execution Management: Works quickly to get things done; uses resources effectively; detail oriented and high level of accuracy. Owns execution of tasks and demonstrates excellent follow through. Drives for Results and fosters a sense of urgency. Resilient and Adaptable: Open to new experiences to develop skills and ability to work in a fast paced, continuously evolving role. Requirements MINIMUM JOB REQUIREMENTS 2-year College Degree or equivalent work experience Ability to work overtime when necessary Proficient with Microsoft Office applications Strong keyboard skills DESIRED JOB REQUIREMENTS 2+ years' experience in client support role Experience with Great Plains software Commercial Furniture Industry experience Experience with Hedberg business system Atmosphere Commercial Interiors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, Atmosphere Commercial Interiors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.