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Program Support Coordinator (Scientific Review Board)

Program Support Coordinator (Scientific Review Board)-March 2024

New Brunswick

Mar 28, 2026

About Program Support Coordinator (Scientific Review Board)

　　Position Details

　　Position Information

Recruitment/Posting Title	Program Support Coordinator (Scientific Review Board)
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	CINJ-OHRS Admin
Overview	Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining and protecting their trust and providing access to the outstanding oncology care each person deserves. Our mission is to accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities. Curiosity and Discovery, Integrity, Collaboration, Cultivating Diversity, Respect and Caring, Perseverance.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Support Coordinator (Scientific Review Board) for the Cancer Institute of New Jersey. The primary purpose of the Program Support Coordinator, Scientific Review Board (SRB) position is to provide administrative and operational coordination for the SRB. This position ensures compliance with all external regulations, best practices, and policies directly related to the SRB. Through close collaboration with the committee's physician leadership and members, the Program Support Coordinator provides an efficient and effective operating framework.Among the key duties of the position are the following: Coordinates day-to-day operations of the SRB, proactively identifying and implementing solutions to improve efficiency, effectiveness, and timeliness of office procedures. Engages in constructive communication with faculty, staff, and students to assist them with the protocol review process and with the committees and University administration on regulatory matters. Assists in managing protocol review activity for new protocols, renewals, and amendments, including communications regarding the review with the committee and the investigators. Assists in the design of accurate and efficient systems for managing SRB submissions. Maintains a professional and positive relationship with investigators, their staff, and Regulatory Affairs colleagues. Coordinates protocol submissions through OnCore. New research proposals are prepared and submitted according to institutional policy. Consent forms, amendments, continuing review applications; FDA, IND applications, SAE analysis and reports are prepared and processed according to regulations. Obtains input from the local site's IRB representative to ensure consideration of local context issues in different demographic regions as applicable. Assigns applications to reviewers for critique preparation and assignment of priority scores. Organizes, facilitates, and attends all SRB meetings. Manages the calendar and agenda for regular committee meetings, ensuring complete and accurate agendas and protocols are distributed to committee members in a timely way prior to meetings. Works with committee members to ensure efficient and effective meeting conduct and record accurate meeting minutes. Ensures minutes are prepared and distributed and follow-up items are completed and tracked. Maintains accurate and complete paper and electronic records and ensures the records are accessible upon request. Maintains confidentiality about committee and SRB matters. Co-authors committee responses to investigators. Assures committee responses are reviewed, signed by the Chairperson, and communicated promptly to the Principal Investigator and other committee stakeholders as necessary. Reviews new protocols, amendments, and continuations related to scientific merit and institutional priority scoring. Coordinates the process by which SRB exemption determinations are obtained. Prepares submission documents to the Institutional Review Board (IRB), as necessary. In collaboration with the Principal Investigator, acts as the liaison with the IRB to streamline the acknowledgment process by communicating and facilitating the responses to IRB queries. Maintains study records in OnCore and communicates approval status. Ensures timely registration of trials to the Clinical Trial Reporting Program (CTRP) post SRB approval. Tracks outstanding submissions to ensure compliance with regulatory requirements, including identifying and resolving problems that could interfere with meeting submission requirements. Supports Investigational New Drug filings (including New INDs, amendments, exemptions, deviations, and annual and safety reports) and all related regulatory filings post SRB approval. Use quantitative and qualitative metrics and various forms of stakeholder feedback to identify performance improvement opportunities and implement process improvements. Keeps abreast of new internal and external developments related to scientific review. Serves as an institutional resource for the complete and correct application of National Cancer Institute (NCI) guidelines and industry best practices for protocol review and monitoring. Assesses SRB practices for alignment with federal, state, and local regulations, accreditation standards, and best practices related to scientific review. Works with leadership to develop or update SRB charter, guidelines, policies, and procedures. Develop and deliver training to committee review procedures and submission requirements for various members of the Cancer Institute of New Jersey clinical research community. Collects data relevant to SRB programmatic activities and processes regularly for various stakeholders. Develops and maintains SRB reports and analytics to support CCSG activities. Understands and adheres to Rutgers' compliance standards as they appear in RBHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Understands, demonstrates, and models the Rutgers Cancer Institute of New Jersey core values. Keeps abreast of all pertinent federal, state and Rutgers's compliance standards as they appear in RBHS's Corporate Compliance Policy, Code of Conduct, and Interest policy. Acts as a role model for corporate integrity, customer service, and improved quality. Performs other related duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	26S
Position Salary
Annual Minimum Salary	72009.000
Annual Mid Range Salary	86521.000
Annual Maximum Salary	102805.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	Bachelor's degree. Three (3) years' experience in administrative, healthcare, higher education or office environment. One (1) of the three (3) years must include research and/or clinical trials experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Experience with FDA submission is required. Must be detail-oriented, have excellent organizational, communication, and interpersonal skills, hold self-accountable to high standards of professional excellence, be able to maximize resources and be resourceful, and seek and accept personal and professional responsibility on a continued basis. Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
Preferred Qualifications	Masters in Regulatory Affairs preferred. Experience with the National Cancer Institute - Centers Program is a strong plus.
Equipment Utilized
Physical Demands and Work Environment	Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. Office environment. Moderate noise.
Special Conditions

　　Posting Details

Posting Number	24ST0169
Posting Open Date	01/24/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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