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Program Assistant

Program Assistant-March 2024

New Brunswick

Mar 27, 2026

About Program Assistant

　　Position Details

　　Position Information

Recruitment/Posting Title	Program Assistant
Job Category	Staff & Executive
Department	CINJ-Workforce Planning
Overview	Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining and protecting their trust and providing access to the outstanding oncology care each person deserves. Our mission is to accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities. Curiosity and Discovery, Integrity, Collaboration, Cultivating Diversity, Respect and Caring, Perseverance.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Assistant within the Rutgers Cancer Institute of New Jersey. The primary purpose of the Program Assistant position is to provide administrative support to the department of Workforce Planning & Performance. The position will process employee & student entrance and exit procedures. Develop customized reports and send communications for staff turnover, staff appraisals/probations, service awards, essential personnel, and employee exit questionnaires. Partner with OneSource to answer any payroll or timekeeping questions. Maintain and update employee database/filing system. Disposition candidates in HR recruitment system. Ensure the highest standard of customer service. Among the key duties for this position are the following: Maintains multiple tracking databases and communications for staff, student, postdoctoral fellow and temporary staff actions i.e., essential employees, turnover, service awards, Mailman, directory, employee appraisal and probation, and employee exit questionnaire. Handles the employee & student entrance and exit process, including but not limited to: entrance/exit emails, CINJ orientation schedule, Turnovers/Hires & Separation Log, Probation Report, Service Award Report, PeopleSoft verification, Employee Files, save documents, etc. Communicates monthly with managers on appraisal and probation due to dates to ensure timely completion. Ensures correct form and appraisal dates are used. Files and documents performance rating. Designs, develops, maintains, and provides standard and customized reports to management as required. Develops and maintains accurate Tables of Organization using Visio software for the Cancer Institute of New Jersey.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	21S
Position Salary
Annual Minimum Salary	57111.000
Annual Mid Range Salary	68274.000
Annual Maximum Salary	80870.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	Bachelor's Degree in Communications, Public Relations, Human Resources, Liberal Arts, Information Technology, or a related field is required. Equivalent education, experience and/or training may be substituted for the degree requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Two (2) years of experience in a business office or academic institution is required. Must be dependable, flexible, and people-oriented. Must be willing to work additional hours to meet deadlines, as needed. Must have excellent oral and written communication skills and a highly professional demeanor in person and on the telephone. Ability to independently develop and create excel spreadsheets and organizational charts is required. Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access and PowerPoint. Ability to speak effectively before groups of employees of the organization. Effective oral and written communication skills.
Preferred Qualifications	Experience with Human Resource administration preferred.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.WORK ENVIRONMENT: Office environment. Moderate noise.
Special Conditions

　　Posting Details

Posting Number	24ST0051
Posting Open Date	01/10/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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