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Part-Time Administrative Assistant
Part-Time Administrative Assistant-March 2024
Panama City Beach
Mar 28, 2026
About Part-Time Administrative Assistant

  Overview

  Kimley-Horn is looking for a Part-Time Administrative Assistant to join our Panama City Beach, FL office!

  Responsibilities

  Assisting with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents

  Assistance in producing plans, project manuals and reports (copying, printing, binding, filing and/or scanning documents)

  Compile meeting agendas, minutes and miscellaneous other documents.

  Proactively manage Outlook calendars (meetings/call scheduling), as well as travel and expense reports.

  Supporting the office’s monthly invoicing activities

  Effectively partnering with other Administrative staff and senior leaders

  Ordering supplies; Maintenance/upkeep of production and supply rooms

  Scheduling meetings/setting up AV presentation equipment

  Assisting with event planning and coordination

  Filing and archiving

  Running occasional errands

  Answering and directing phone calls

  Qualifications

  3+ years in a corporate/professional environment in an Administrative role

  Strong verbal and written communication skills (grammar/proofreading)

  Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook

  Professional, organized, client-oriented, and deadline driven

  Able to anticipate needs and manage multiple competing priorities

  Positive team player with commitment to quality

  Self-starter who can thrive in an environment where leaders often travel off site serving clients

  Contract management and billing experience preferred

  Graphics and PowerPoint skills preferred

  Proven ability to maintain confidentiality.

  Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/11872/part-time-administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)

  Share on social media

  PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

  If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

  Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

  Posted Date 1 month ago (1/15/2024 10:14 PM)

  ID 2024-11872

  Education High School Diploma/GED

  Discipline/Focus Admin Support Production

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