OPS QUALITY CONTROL ANALYST (STAFF ASSISTANT)- 65650328

　　Date: Feb 14, 2024

　　Location:

　　TAMPA, FL, US, 33612 TAMPA, FL, US, 33607 TAMPA, FL, US, 33637 TAMPA, FL, US, 33615 TAMPA, FL, US, 33672 TAMPA, FL, US, 33625 TAMPA, FL, US, 33611 TAMPA, FL, US, 33634 TAMPA, FL, US, 33605 TAMPA, FL, US, 33620 TAMPA, FL, US, 33680 TAMPA, FL, US, 33604 TAMPA, FL, US, 33602 TAMPA, FL, US, 33614 TAMPA, FL, US, 33606 TAMPA, FL, US, 33610 TAMPA, FL, US, 33616 TAMPA, FL, US, 33626 TAMPA, FL, US, 33617 TAMPA, FL, US, 33609 TAMPA, FL, US, 33613 TAMPA, FL, US, 34748 TAMPA, FL, US, 33618 TAMPA, FL, US, 33619

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 820338

　　Agency: Elder Affairs

　　Working Title: OPS QUALITY CONTROL ANALYST (STAFF ASSISTANT)- 65650328

　　Pay Plan: Temp

　　Position Number: 65650328

　　Salary: $15.00-$17.00 HOURLY

　　Posting Closing Date: 02/20/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　DEPARTMENT OF ELDER AFFAIRS

　　LONG-TERM CARE OMBUDSMAN PROGRAM

　　OPEN COMPETITIVE

　　ATTENTION CANDIDATES

　　All fields in the candidate profile must be completed.

　　Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting "see resume" does not substitute for completing all sections of the candidate profile.

　　Selection of candidate will be based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and interview responses, as applicable.

　　References and file reviews from previous employment may be verified to determine suitability.

　　Resumes and other documentation can be attached to provide additional information.

　　The successful candidate must be able to pass a Level II Background screening.

　　All previous periods of employment must be listed with address of employer, supervisor name and contact phone number. I f there is more than a one-month gap in the employment history that period must be included in its own paragraph block within the employment history section.

　　PAPER APPLICATIONS WILL NOT BE ACCEPTED BY THE AGENCY. APPLICATIONS MUST BE SUBMITTED THROUGH THE PEOPLE FIRST SYSTEM.

　　Mission Statement:To promote the well-being, safety, and independence of Florida’s elders, their families, and caregivers.

　　Vision Statement:For all Floridians to live well and age well.

　　We are seeking an enthusiastic individual with a desire to share our Agency’s mission to promote the well-being, safety, and independence of Florida's seniors, their families, and caregivers, and the vision for all Floridians to live well and age well. If you have good judgment, a desire to enrich the lives of others, and share our mission and vision, please consider joining our team.

　　WHERE YOU WILL WORK :

　　The Department of Elder Affairs (DOEA) provides most direct services through its Division of Statewide Community-Based Services, which works through the state’s 11 Area Agencies on Aging and local service providers to deliver essential services to a vital segment of the population.

　　The major focus of DOEA is to provide home and community-based services to seniors who are at risk of being placed into a long-term care facility because of their degree of frailty. Ultimately, the goal is to efficiently use resources to ensure that the greatest number of elders possible get to choose where they live while living healthy, active, and fulfilling lives in their communities.

　　BENEFITS OF WORKING FOR THE STATE OF FLORIDA :

　　Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive employee benefits including:

　　Participation in state group insurance (must meet eligibility requirements*). For more details consult with People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees

　　Participation in the Florida Deferred Compensation Plan (457b). (For additional details and online enrollment visit MyFloridaDeferredComp.com (https://www.myfloridacfo.com/DeferredComp/) )

　　State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click Social Security Alternative Plan (aigrs.com) (https://opsfl.aigrs.com/plan-details/social-security-alternative-plan) and read OPS Social Security Alternative Plan)

　　Flexible Spending Accounts

　　*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

　　DUTIES AND RESPONSIBILITIES:

　　This is an administrative and investigative position. The ombudsman assistant is a designated representative of the Office of State Long-Term Care Ombudsman as authorized by federal and state law. The ombudsman assistant serves under the direction of the District Ombudsman Manager.

　　Answers the phone and maintain phone log for all incoming calls; checks and responds to voice mail.

　　Enters complaint, case, and assessment information in web-based documentation system; enters updates as received.

　　Tracks incoming reports and information such as Adult Protective Services reports, nursing home discharge and transfers, facility contact information, etc.; updated appropriate log or tracking tool.

　　Following certification as ombudsman, travels to facilities and conducts assessments as needed.

　　Following certification as ombudsman, travels to facilities and investigates and resolves long-term care facility residents' complaints as needed. Identifies significant individual and systemic problems affecting residents and brings them to the attention of the District Ombudsman Manager (DOM); obtains access to long-term care facilities and to residents' records; and protects the confidentiality of residents' records, complainants' identities, and ombudsman files. Conducts interviews, reviews documents, and writes report of findings.

　　Assists in preparing, processing and maintaining volunteer paperwork including applications, travel, activity reports, and continuing education training hours.

　　Processes miscellaneous incoming mail, emails, and faxes; respond as appropriate; general office filing.

　　Assists the District Ombudsman Manager (DOM) with preparing and arranging monthly ombudsman district council meetings.

　　Track inventory of office items such as forms, brochures, promotional items, office supplies, and electronic equipment; prepares orders as needed; coordinate distribution of items to volunteers.

　　Serves as primary office contact in the absence of the DOM.

　　Performs other duties as assigned.

　　Travel is required.

　　Attendance is an essential function of this job.

　　KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

　　Possess good organizational skills.

　　Ability to handle telephone calls in a courteous and effective manner.

　　Ability to communicate effectively both orally and in writing.

　　Ability to operate general office equipment.

　　Ability to conduct assessments and fact-finding interviews.

　　Ability to investigate, analyze and resolve complaints.

　　Ability to write reports.

　　Ability to deal effectively with people.

　　Ability to perform basic arithmetic calculations.

　　Knowledge of basic investigative techniques.

　　Knowledge of the rules governing Ombudsman investigations and assessments.

　　Ability to collect and analyze evidence.

　　Ability to use deductive reasoning.

　　Ability to analyze information and determine its validity.

　　Ability to write accurate investigative reports.

　　Ability to make independent decisions.

　　Ability to conduct thorough investigations.

　　Ability to maintain strict confidentiality.

　　Ability to establish and maintain effective working relationships with others.

　　Apply the policies, procedures, and programs governing the agency.

　　Ability to communicate with others to obtain and verify information.

　　Ability to analyze and interpret written, numerical, and verbal data from various sources.

　　Ability to type and prepare reports and memoranda accurately and timely.

　　Ability to plan and organize to ensure work is completed in accordance with applicable laws, regulations, rules, and policies.

　　Ability to read, understand, and apply regulations, and policy directives.

　　Ability to fulfill all ombudsman program certification and continuing education training requirements.

　　Proficiency in Microsoft Office Suite and Windows 2000.

　　REQUIREMENTS:

　　If selected for employment applicant will be required to become a certified Ombudsman upon time frame set by employer.

　　Travel is required. Operates own private motor vehicle for routine travel within the assigned office's planning and service area. All applicable State and local driving laws and insurance regulations must be strictly adhered to in the operation of the private vehicle while performing State business. Must possess a valid Florida driver license.

　　SPECIAL NOTES:

　　Preference will be given to the Department of Elder Affairs employees.

　　BACKGROUND CHECKS:

　　A Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.

　　APPLICANT INFORMATION:

　　Applicants should apply on-line via the People First Websitehttps://peoplefirst.myflorida.comby 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise.

　　If you have problems applying on-line, call thePeople First Service Centerat1-877-562-7287. Paper applications will not be accepted by the agency.

　　The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found athttp://silver.employflorida.com, that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are "older worker-friendly."

　　The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee’s I-9 Form to confirm work eligibility.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　Nearest Major Market:Tampa