This job was posted by https://illinoisjoblink.illinois.gov : For moreinformation, please see:https://illinoisjoblink.illinois.gov/jobs/11599415 Department

　　BSD MED - Hospital Medicine - Administration

　　About the Department

　　Our section prides itself on its strong and integrated programs inclinical care, research, and education. The strength of our clinicalprograms is essential not only to our ability to provide excellentpatient care, but to our ability to perform research that advances thefrontiers of clinical practice and to train future generations ofphysicians in hospital medicine. Our research programs allow us toadvance the scientific basis and clinical practice of hospital medicineand to train hospital medicine researchers who can carry this scientificmission into the future, often finding inspiration in the desire tosolve clinical dilemmas we encounter in our own practices. Likewise, ourtraining programs allow us to bring talented young persons into therelatively new field of hospital medicine, preparing them for productiveand sustainable careers as clinicians, researchers, and educators.

　　Job Summary

　　The Operations Manager will manage the day-to day operation of theSection of Hospital Medicine. Collaborate closely with SectionAdministrator in providing operational support and executing qualityimprovement (QI) and analytic activities.

　　Responsibilities

　　Supervise secretarial/administrative staff.

　　Provides operational support for research, clinical, and educationalmissions and related projects.

　　Coordinate fiscal and budgetary affairs for University activities andhandle personnel issues related to staff employees.

　　Assist with negotiating agreements, preparing strategic plans, and otheractivities associated with the Section\'s programs.

　　Oversee clinical provider compliance with medical staff officeregulations and requirements.

　　Ensure compliance of office staff with relevant offices, University andother policies and guidelines.

　　Supervise administrative team and support programmatic and executivesupport staff.

　　Work closely with leadership in executing recruitment, onboarding, andhiring of new faculty and staff.

　　Monitor and assists in the academic appointment process and onboardingfor new faculty and staff and assist in transitions and other section,staff and faculty needs.

　　Serve as a liaison with HR and other DOM offices and sections whererequested.

　　Assist Section Chief and Administrator with operational andadministrative needs as requested.

　　Ensure timely and compliant credentialing of existing clinical staff.

　　Assist in facilitation of Section committees and meetings: schedulemeetings, collect reports, create agendas, send reminders and providelogistical support to aid in the coordination of section committeereports, capture minutes and other relevant documentation, and otherresponsibilities as needed.

　　Provide support for budget processes, effort reporting and tracking, andresearch operations.

　　In support of section needs, assist in procuring, preparing, andanalyzing reports examining key operational and clinical metrics. Helpto develop and prepare financial and activity reports.

　　Assist in administration, collection, collation of confidentialevaluations of staff and faculty.

　　Generate and format ad hoc and recurring summary reports, including butnot limited to indicators such as: performance measures, delays inbilling/documentation, clinical productivity, clinical outcome reports -Length of Stay, readmissions, discharges, etc.

　　Collaborate with leadership, analysts, and other team members as neededto assist in providing quality information to decision-makers inflexible, user-friendly, visual formats.

　　Examine and apply information thoughtfully to help solve problems andimprove and optimize processes.

　　Manage overall administrative team functions and proactive y identifiedand executes opportunities for clarification and improvement ofprocesses and projects.

　　Assist in space planning and adjustments.

　　Maintain the Hospital Medicine website and create materials forpublic-facing content, including recruitment and outreach.

　　Organize, staff, and support events including but not limited toconferences, retreats, job fairs, leadership meetings, holiday andsocial gatherings, and other events.

　　Respond to all facility problems such as furniture ordering and repairs,telecommunication requests, plant department requests, environmentalissues, and all emergencies such as power outages, floods etc.

　　Coordinate construction projects, implement space assignments, and planand respond to space needs.

　　Manage day-to-day facility issues and monitor overall environment.

　　Responsible for security/access to all sectional areas.

　　Responsible for training office staff on office procedures andcompliance protocols. Coordinates special projects.

　　Researches and analyzes data to create reports, and m