This job was posted by https://illinoisjoblink.illinois.gov : For moreinformation, please see:https://illinoisjoblink.illinois.gov/jobs/11606899 Office SupportAssociate - University of Illinois Extension

　　Extension - Unit 3, Woodstock

　　WE TRANSFORM LIVES.

　　Everything we do is designed to improve the quality of life of thepeople in the state of Illinois, across the nation, and around theworld. We discover, develop, translate, and disseminate knowledge toaddress societal concerns and train the next generation of experts andleaders in a way that empowers them to expand the boundaries of scienceto higher levels of understanding and influence.

　　Be a part of our story. Through learning partnerships that extendknowledge and change lives, University of Illinois Extension provideseducational programs aimed at making life better, healthier, safer, andmore profitable for individuals and their communities. IllinoisExtension has operated continuously for more than 100 years connectingthe citizens of Illinois to their land-grant university by providingeducational programming around the state. University of IllinoisExtension is based in the College of ACES and works with all collegesand units of the University of Illinois at Urbana-Champaign.

　　Job Summary

　　Office Support Associate works under general supervision of the CountyDirector to organize, coordinate, and perform a variety of clericalduties requiring knowledge of general office and university proceduresand methods.

　　Duties & Responsibilities

　　Fiscal Support

　　Monitor petty cash for the office and make bank deposits

　　Serve as a proxy and process reimbursements in TEM for the unit

　　P-card and t-card reconciliation responsibilities for the unitoffice including obtaining information, paperwork and overseeingsubmission

　　Utilize t-card to secure travel arrangements and food supplies, asrequested

　　Report monthly sales tax report for the county

　　Administrative Duties

　　Answer and direct incoming calls and greet visitors in the office

　　Maintain meeting room calendars

　　Arrange internal and external meetings for the unit by schedulingdate and time, secure room reservation, arrange food service, andcoordination of schedules

　　Maintain filing system for both paper and online files

　　Utilize a wide variety of software to format materials such asreports, agenda, meeting minutes, certificates, and other documents.Type materials from rough draft to final form.

　　Assist County Director with compliance review records, includingcivil rights information

　　Assist educators and extension program coordinators as needed. Thisincludes preparation of program materials, maintenance of databases,preparation of mailings

　　Create agendas and take minutes for staff meetings

　　Monitor office supplies and place orders for the unit when needed

　　Schedule equipment repair as needed

　　Other

　　Other Duties as assigned

　　Comply with Affirmative Action/Equal Opportunity policies/guidelinesin all aspects of Extension work

　　Additional Physical Demands

　　To perform the functions of this position, the employee will be requiredto perform work both within an office and outside in the communitiesthat are served, and must have the capability to travel from onelocation to the other in a timely fashion. Employee is responsible forsecuring personal transportation. A valid driver\'s license ispreferred. Some work will be required during evenings and/or weekends.When working, the employee may be exposed to a variety of environmentalfactors to include, but not limited to, hot or cold weather, exposure tonoise and allergens, and uneven ground. In performing the functions ofthis position, the employee may be subjected to various mental andphysical demands as well to nclude, but not limited to, independentlytraveling to and performing work at different locations, lifting andmoving items that may occasionally weigh up to forty (40) pounds andfrequently weigh up to twenty (20) pounds, and twisting, pushing andpulling movements. More detailed information regarding the functions ofthis position (including the physical, mental and environmentalrequirements of the position) may be obtained from Human Resources forthe College of Agricultural, Consumer and Environmental Sciences (ACES)by contacting [email protected]

　　Minimum Qualifications

　　High school diploma or equivalent.

　　Any one or combination totaling eighteen (18) months from the categoriesbelow:

　　College coursework in any curriculum as measured by the followingconversion table or its proportional equivalent:

　　30 semester hours equals one (1) year (12 months)

　　Associate\'s Degree (60 semester hours) equals eighteen months (18months)

　　Work experience performing office/clerical activities, including the useof computer systems.

　　Knowledge, Skills and Abilities

　　Strong written and oral communication skills.

　　Capacity to communicate both verbally and written with a wide variety ofpeople. Meet the public with a pleasant, composed and