This job was posted by https://illinoisjoblink.illinois.gov : For moreinformation, please see:https://illinoisjoblink.illinois.gov/jobs/11603664 Office Manager

　　Office of the Provost and Vice Chancellor for Academic Affairs

　　Join a Collaborative and Vibrant Team in the Office of the Provost

　　Are you a highly organized and efficient individual with expertise inmanaging intricate calendars and providing top-tier administrativesupport? We are seeking an experienced and proactive Office Manager tojoin our team and provide essential assistance to the Associate Provostfor Faculty Development and the Associate Provost for Faculty EmployeeRelations. In this in-person role, you will play a critical part incoordinating the daily operations of these key figures, ensuring thattheir busy schedules run smoothly and that their vital projects aresuccessfully managed.

　　If you are an organized, detail-oriented professional with a passion forsupporting senior-level administrators, we invite you to apply for thisvital role. Join our dynamic team and contribute to the success of ourinstitution by ensuring the seamless operation of our campus\'s keyadministrative offices.

　　Apply today to be a part of our collaborative and dynamic office.

　　The Office of the Provost offers:

　　- A friendly, supportive, and collaborative work environment.

　　- Competitive salary and benefits package.

　　- Opportunities to positively impact the lives of all members of thecampus community.

　　- Access to professional development and training resources.

　　We\'re seeking an individual who:

　　- Is highly motivated and passionate about assisting others.

　　- Displays exceptional communication and interpersonal abilities.

　　- Possesses exceptional organizational and time management skills.

　　- Has the ability to work both independently and as part of a team.

　　Job Summary

　　Offer administrative assistance to the Associate Provost for FacultyDevelopment and the Associate Provost for Faculty Employee Relations.This entails efficiently managing dynamic and intricate calendars,orchestrating, and maintaining comprehensive awareness of the objectivesand responsibilities for each associate provost, and leveraging yourexperience, expertise, initiative, and autonomous professionaldiscernment to execute daily responsibilities. The Office Managerroutinely handles sensitive information and must uphold strictconfidentiality standards while demonstrating discretion at all times.

　　Duties & Responsibilities

　　Administrative Support

　　Responsible for managing daily operations for the Associate Provostfor Faculty Development and Faculty Employee Relations, includingcalendar management and correspondence.

　　Support the Associate Provost for Faculty Development withorganizing faculty development projects in coordination with ProvostEvents.

　　Assist the Associate Provost for Faculty Relations with compilingand organizing materials related to a variety of academic matters,including issues related to campus policy, procedure, and sensitivefaculty personnel matters.

　　Coordinate travel to conferences and meetings and prepare anymaterials required for the associate provosts.

　　Human Resources

　　Assist the Executive Vice Provost\'s Administrative Assistant inprocessing faculty-related requests, such as promotions andappointments.

　　Assist with the process for recruiting and hiring faculty forProvost Fellow positions.

　　Coordinate with campus units to ensure the completion of thedepartment head, chair, and director 5-year reviews.

　　Staff Support

　　Provide support for standing and special committees appointed by theProvost, Executive Vice Provost for Academic Affairs, and AssociateProvosts for Faculty Development and Faculty Employee Relations.

　　Provide support for comm ttees appointed by the Provost, ExecutiveVice Provost for Academic Affairs, and Associate Provosts.

　　Perform other assigned administrative duties.

　　Additional Physical Demands

　　This position requires patience and an ability to work with people isessential. There are no unusual physical requirements with thisposition. Tact, discretion, and careful regard for confidentiality areessential.

　　Minimum Qualifications

　　High school diploma or equivalent.

　　Two (2) years (24 months) of work experience comparable to the thirdlevel of this series.

　　Preferred Qualifications

　　Experience managing Outlook calendars.

　　Experience supporting multiple administrators at one time.

　　Experience assisting with planning and organizing events.

　　Experience coordinating travel and meetings.

　　Knowledge, Skills and Abilities

　　The skill to efficiently handle large amounts of information, decide howto share or act on it, organize workflows to meet different andsometimes conflicting deadlines, and provide recommendations foreffective information management.

　　Strong interpersonal skills for effective communication with diversepersonalities.

　　Composure and patience in high-pressure situations.

　　Discretion and respect for confidentiali