Office Management Coordinator (aHEO) - School Of Arts & Sciences/ Deans Office

　　Job ID

　　27805

　　Location

　　Hunter College

　　Full/Part Time

　　Full-Time

　　Regular/Temporary

　　Regular

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　　POSITION DETAILS

　　Manage all administrative functions of the Dean’s Office and the SAS Departments to ensure and improve the operational efficiency of office environment. This position reports to Budget Manager. In addition to the CUNY Title Overview, the Office Management Coordinator’s responsibilities will include, but not be limited to the following:

　　Supervise Dean’s Office front office staff and provide support to all Administrative Assistants with daily responsibilities; coordinates duties of clerical and part time personnel such as office assistants and student aids.

　　Support Assistant Dean of Operations and the Budget Manager in personnel and finance matters.

　　Oversee the completion of the hiring packages and coordinate onboarding of adjunct and temporary staff for SAS.

　　Maintain and Update Administrative Assistant Manual for accuracy under the guidance of the Assistant Dean of Operations.

　　Assist with property transfer documentation and submission of Property Control Forms to Property Management.

　　Organize SAS events; and administers special projects.

　　QUALIFICATIONS

　　Bachelor's Degree required.

　　OTHER Qualifications

　　Strong communication skills; excel skills; and excellent organizational skills are essential. Confidentiality and discretion are required. Supervisory and higher education experience and/or 2 years related experience are desirable; and knowledge of university systems is preferred.

　　CUNY TITLE OVERVIEW

　　Supports projects, initiatives, and activities that impact an academic or administrative department.

　　Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

　　Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

　　Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

　　Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

　　Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

　　Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

　　May supervise office staff and student workers.

　　Performs related duties as assigned.

　　Job Title Name: Administrative Coordinator

　　CUNY TITLE

　　Assistant to HEO

　　FLSA

　　Non-exempt

　　COMPENSATION AND BENEFITS

　　Salary commensurate with education and experience ($65,946- $79,726).

　　CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

　　HOW TO APPLY

　　Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 27805

　　Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts;. New users should follow the instructions to set up an account.

　　Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

　　Incomplete applications will not be considered. Please include:

　　Cover Letter and/ or Statement of scholarly interests

　　Curriculum Vitae/ Resume

　　Names and contact information of 3 references

　　Upload all documents as ONE single file-- PDF format preferred

　　CLOSING DATE

　　The search will remain open until the position is filled. The committee will begin reviewing complete applications on January 24 , 2024. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.

　　JOB SEARCH CATEGORY

　　CUNY Job Posting: Managerial/Professional

　　EQUAL EMPLOYMENT OPPORTUNITY

　　CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.