Position Summary:The Office Assistant is the first point of contact for the office and is also responsible for greeting visitors and dealing with queries from the public and customer and performs other clerical tasks as needed.

　　Schedule:Monday thru Friday 8 am to 5 pm

　　Essential Duties:

　　Answer all incoming phone calls through the main switchboard and transfer calls to the proper departmentType meeting notes and using Microsoft Outlook to book meetings and conference rooms as needed by managementDistribute and sort mail, collect faxes, and distribute to appropriate department, and prepare overnight letters/packages as directedFile documents and correspondenceCopy materials and distribute mail/fax/scan documentsOrder office suppliesAssist with data entryAssist with keeping the office organizedMaintain Corporate Mailing Lists for email blasts, mail merges and other communicationsDocuments complaints from employees and clients that are received on the main corporate numberHelp coordinate annual office eventsMaintains a high degree of confidentiality at all times due to access to sensitive informationMaintains regular, predictable, consistent attendance and is flexible to meet the needs of the departmentFollows all Medicare, Medicaid, and HIPAA regulations and requirementsAbides by all regulations, policies, procedures and standardsPerforms other duties as assignedPerformance Responsibilities:

　　Maintains positive internal and external customer service relationshipsMaintains open lines of communicationPlans and organizes work effectively and ensures its completionMeets all productivity requirementsDemonstrates team behavior and promotes a team-oriented environmentActively participates in continuous quality improvementRepresents the organization professionally at all timesPosition Requirements and Competencies:

　　High School diploma, and two to three years of related experience requiredExperience with Microsoft Office SuiteComputer savvyExcellent oral and written communication skillsAbility to multi-task under tight deadlinesStrong communication skills and interpersonal skillsTo apply via text, text 5070 to (334) 518-4376

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