This job was posted by https://www.azjobconnection.gov : For moreinformation, please see: https://www.azjobconnection.gov/jobs/6306641Job Summary

　　Mohave County Public Works-Roads Division is currently recruiting forthe position of Office Assistant located in Kingman, AZ.

　　This is one classification in a progressive series of OfficeAdministration positions which focuses on a variety of administrativesupport and clerical functions including front desk/reception functionsas assigned. Incumbents have previous experience in performingspecialized office tasks of the assigned department/area and need only ashort introduction to the specific procedures, forms, and processes ofthe assigned position. Assignment to the Bookkeeping/Accountingfunctions require experience or training in Bookkeeping or Accountingtasks.

　　REPORTS TO

　　A higher level of authority. The incumbent has the responsibility forthe completion of assigned tasks accurately and in a timely manner. Workis reviewed through observation and evaluation of work performance andtasks completed by the incumbent.

　　SUPERVISION EXERCISED

　　As assigned may assist in training new clerical employees, temporaries,and volunteers.

　　Essential Job Functions

　　Duties may include, but are not limited to, the following:

　　Meets and greets the public.

　　High volume data entry.

　　Receives phone calls and responds to questions concerning departmentprocedures or directs query to an individual or department asappropriate.

　　May talk with individuals to gather preliminary information or verifyinformation for various County programs or activities.

　　As requested, review work of other staff for conformance to regulations.

　　Understands and interprets procedures and practices related to variousdepartmental and assigned programs.

　　Assists an office superior by performing routine administrative detailsincluding but not limited to: sorting and routing department mail,making copies, scanning documents, filing, alphabetizing documents anddate stamping incoming documents, maintaining waiting lists forservices, maintain program specific databases and spreadsheets.

　　Contacts vendors to obtain prices and purchases various supplies andmaterials.

　　Maintains and establishes associated files to include enteringinformation and documents into filing and data systems ensuringcompleteness and accuracy.

　　Types forms, letters, reports, and file cards from draft, or rough copy.

　　Prepares follow-up correspondence or calls to obtain additionalinformation or to respond to inquiries.

　　Prepares standardized reports and statements.

　　Collects, compiles, and submits data for use in statistical reports,internal operating studies or policy formulation.

　　Meets established deadlines and informs concerned parties of deadlinesand appointments.

　　Maintains an inventory of materials on-hand and notifies the supervisorwhen supplies are needed. May order supplies as required.

　　Maintain a high level of confidentiality of information.

　　Present and conduct themselves in a professional manner at all times.

　　Communicate in a courteous and helpful manner as well as clear andconcise manner at all times.

　　Resolve complaints within scope of information and authority, and/orrefer to chain-of-command as appropriate.

　　SECONDARY JOB FUNCTIONS

　　Performs special assignments as requested.

　　Performs related work as required.

　　Exercise regular and predictable attendance and punctuality inaccordance with Mohave County Personnel Policies and Procedures.