Description

We are seeking a proficient Office Assistant to join our team in the Financial Services industry, situated in Pleasant Hill, California. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity offers a contract to permanent employment.

Office Assistant responsibilities:

• Manage front office reception and efficiently handle incoming telephone calls.

• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.

• Oversee the processing of incoming U.S. Mail and inter-office mail.

• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.

• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.

• Assist in the preparation and processing of purchase orders.

• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.

• Professionally and promptly handle email communications.

• Provide support to other departments as needed, ensuring a coordinated approach to office management.

• Serve as a backup for Office Assistant II duties when necessary.

If you are interested in this Office Assistant position, please submit your resume today!

Requirements • Minimum of 3 years experience in a similar role within the Financial Services industry

• Proficiency in Microsoft Excel, Microsoft Word, and Microsoft Outlook

• Experience in managing switchboards, handling 1-10 lines

• Proven ability in scheduling appointments and calendar management

• Demonstrated skills in records maintenance

• Familiarity with mail processing, both electronic and physical

• Ability to type at a speed under 45 WPM

• Expertise in filing, scanning documents, and operating scanning equipment

• Experience in handling inter-office mail

• Knowledge of Workers Compensation and Insurance procedures

• Possession of basic office skills

• Proven experience in document scanning

• Ability to manage scanning equipment efficiently TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .