Working Title: Unit Coordinator

　　Job Class: Office and Administrative Specialist, Intermediate

　　Agency: Human Services Department

　　Who May Apply : Open to all qualified job seekers

　　Date Posted : 1/18/2024

　　Closing Date : 2/1/2024

　　Hiring Agency/Seniority Unit : Human Services Dept / DHS St Peter AFSCME

　　Division/Unit : St Peter / Forensics Grove B Clinical

　　Work Shift : Day Shift

　　Work Hours : 8:00am - 4:30pm

　　Days of Work : Monday - Friday

　　Travel Required : No

　　Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually

　　Classified Status : Classified

　　Bargaining Unit/Union : 206 - Clerical/AFSCME

　　Work Area : Forensics Grove B Clinical

　　FLSA Status : Nonexempt

　　Telework Eligible : No

　　Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

　　Make a difference in the lives of Minnesotans.

　　The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

　　Candidates may be eligible for a hiring bonus up to $2,500!!!

　　The Minnesota Department of Human Services (DHS) is seeking qualified and enthusiastic individuals to join our Forensic Services within the Direct Care and Treatment (DCT) division of agency.

　　The Forensics Services campus in St. Peter is comprised of the Forensic Mental Health Program and the Forensic Nursing Home. Forensics Services provides mental health evaluation and treatment services to individuals diagnosed with a mental illness who present a risk to public safety. This is a safe and secure treatment environment.

　　The Unit Coordinator will provide technical and administrative support to treatment units at the Forensic Mental Health Program.

　　Responsibilities include:

　　Scheduling and clerical tasks for treatment units

　　Maintain unit calendar to reflect doctors rounding schedules, clinical review meetings, treatment team meetings, and community integration outings

　　Coordinate and act as a liaison with the scheduling office for patient medical appointments

　　Send treatment review notifications to case managers and others that are identified by the social worker.

　　Perform various clerical functions such as, transcription; copying and distributing documents; processing legal documents; collecting, tracking and summarizing data; overseeing administrative record management and movement; maintaining current employee and patient information systems, ordering and maintaining of supplies

　　Demonstration of commitment to the mission and values of the organization, the rights of people with disabilities to live with dignity and respect, and the philosophies of inclusion and strengths-based, person-centered planning.

　　Adapting to Change: Anticipate, keep pace and be proactive in addressing patients’ evolving needs within a development service delivery system.

　　Minimum Qualifications

　　Customer service skills sufficient to: (1) provide prompt, courteous and accurate information in person, on the phone, and through email; (2) effectively communication and elicit information with tact and diplomacy in difficult situations; and (3) proactively resolve issues or concerns.

　　Knowledge of Microsoft Excel, Word, Outlook, and Teams.

　　Knowledge of English sufficient to compose correspondence with accurate spelling, grammar and punctuation; and to communicate effectively with internal and external stakeholders.

　　Desktop Publishing skills sufficient to produce materials and develop and maintain mailing lists and other documentation accurately and with proficiency.

　　Spreadsheets skills sufficient to develop and modify basic spreadsheets, and sort and extract data

　　Typing/Keyboarding skills sufficient to complete a variety of reports, letters and data summaries

　　Word processing skills sufficient to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts.

　　Experience multi-tasking and working in a fast-paced environment.

　　Preferred Qualifications

　　Administrative assistant experience

　　Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

　　Additional Requirements

　　This position requires successful completion of the following:

　　To facilitate proper crediting, please ensure that you clearly describe your work experience in the areas listed for each job held.

　　REFERENCE CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

　　EDUCATION VERIFICATION - Applicants may be required to provide documentation to demonstrate proof of education if required for the position.

　　AN EQUAL OPPORTUNITY EMPLOYER

　　Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

　　Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.